Town of Bassendean: Minutes
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TOWN OF BASSENDEAN
MINUTES
AUDIT AND RISK MANAGEMENT COMMITTEE MEETING
HELD IN THE COUNCIL CHAMBER, 48 OLD PERTH ROAD, BASSENDEAN
ON WEDNESDAY 13 FEBRUARY 2008, AT 12.30PM
1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS
The Presiding Member, Cr Merfield, declared the meeting open and welcomed all those in attendance.
2.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE
Present
Cr Chris Merfield (Presiding Member)
Her Worship the Mayor, Cr Tina Klein
Cr Michelle Stubbs
Cr Piantadosi
Cr Brinkworth
Mr Ron Back, Consultant
Officers
Mr Michael Costarella Director Corporate Services
Mrs Cathy Muraszko Minute Secretary
Apologies
Mr Gary Evershed Chief Executive Officer
3.0 DEPUTATIONS
Nil
4.0 CONFIRMATION OF MINUTES
4.1 Minutes of the Meeting held on 28 November 2007
COMMITTEE/OFFICER RECOMMENDATION – ITEM 5.1
MOVED Cr Piantadosi, Seconded Cr Stubbs, that the minutes of the meeting held on 28 November 2008, be confirmed as a true record.
CARRIED
5.0 ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION
Nil.
6.0 DECLARATIONS OF INTEREST
Nil.
7.0 BUSINESS DEFERRED FROM PREVIOUS MEETING
Nil.
8.0 REPORTS
8.1 2007/08 Budget Review (Ref: G048 – Michael Costarella, Director of Corporate Services
Report Summary
· The report has been prepared to review the 2007/08 budget.
· A review was conducted by Council in September 2007 to cater for the carried forward deficit and officers have now identified additional income and reduced expenditure to provide a more favourable forecast for the financial year ending June 2008.
· The Director Corporate Services recommends that Council approves the adjustments made to the 2007/08 adopted budget.
Following discussion on the 2007/08 Budget review, the Director Corporate Services undertook to provide further information on the following.
§ Brokerage Fee (exactly what this fee is for, in relation to Youth Services);
§ Community Centre Doors (whether this work is completed);
§ Depot Upgrade (whether it has been included in the next 10 year plan);
§ Skate Park Landscaping (whether there is additional funding already provided for this); and
§ St John’s.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 8.1
ARM – 1/02/08 MOVED Cr Stubbs, Seconded Cr Klein, that the Audit and Risk Management Committee recommends that Council approves the reallocation of funds as listed in the attachment to the Audit and Risk Management Committee Agenda of 13 February 2007.
CARRIED
8.2 Local Government Compliance Audit Return 2007 (Ref: G0438 – Gary Evershed -Chief Executive Officer
Report Summary
· Each Local Government Authority is required to complete a Compliance Audit Return for the period 1 January to 31 December 2007.
· The Compliance Audit Return 2007 must be submitted to the Director General, Department of Local Government and Regional Development by 31 March 2008.
· There were no items of non-compliance out of a possible 346 items.
· CEO recommends that Council adopts the Compliance Audit Report.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 8.2
ARM – 2/02/08 MOVED Cr Piantadosi, Seconded Cr Stubbs, that the Compliance Audit Return 2007 for the period 1 January to 31 December 2007 attached to the Audit and Risk Management Committee Agenda of 13 February 2007, be recommended to Council for adoption.
CARRIED
9.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
Nil.
10.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING
Nil.
11.0 CONFIDENTIAL BUSINESS
Nil
12.0 CLOSURE
The next meeting is to be held on Wednesday, 9 April 2008, commencing at 12.30pm.
There being no further business, the Presiding Member closed the meeting, the time being 1.08pm.
2007/08 BUDGET REVIEW
|
INCOME |
|
|
|
|
|
|
|
|
|
ACCOUNT |
DESCRIPTION |
AMOUNT |
COMMENTS |
|
312055 |
Esl Penalty |
2,500.00 |
Additional Income - Budget Amendment |
|
312058 |
Back Rates |
1,000.00 |
Additional Income - Budget Amendment |
|
312081 |
Rates Instalment Fee |
-4,000.00 |
Less Income from Instalment Fee- Budget Amendment |
|
332151 |
Muni Interest |
40,000.00 |
Additional Income - Budget Amendment |
|
332175 |
Insurance General |
4,000.00 |
Additional Income -Budget Amendment |
|
332200 |
Other Minor Income |
-2,500.00 |
less Income- Budget Amendment |
|
402201 |
Other Income |
2,500.00 |
Additional Income for Traineeship- Budget Amend |
|
422200 |
Other Income |
3,958.00 |
Add Income from Echlon Risk ManG Costs - Budget Amend |
|
452200 |
Other Income |
9,390.00 |
Additional Income -Shire of Kalamunda for LSL |
|
492172 |
Advertising- Rebate |
9,000.00 |
Additional Income - Budget Amendment |
|
532150 |
Reimbursements- Income |
2,640.00 |
Additional Income- Budget Amendment |
|
532200 |
Abandoned Vehicles |
3,000.00 |
Additional Income- Budget Amendment |
|
812011 |
Operating Grant |
-20,000.00 |
Transfer Budget to 812012- Budget Amendment |
|
812012 |
operating Grant |
20,000.00 |
Transfer Budget from 812011- Budget Amendment |
|
822157 |
Adult Day Care |
3,000.00 |
Additional Income- Budget Amendment |
|
832011 |
Operating Grant- HACC |
12,869.00 |
Additional Income- Budget Amendment |
|
832015 |
Capital Grants |
-28,437.00 |
Reduced Grant- no grant for passenger vehicle |
|
832112 |
HACC Fees IHC |
5,000.00 |
Additional Income- Budget Amendment |
|
102132 |
Hall Hire |
-6,500.00 |
Over estimated Income- Budget Amendment |
|
752200 |
Other Income |
13,500.00 |
Additional Grant for Jubilee Reserve- Budget Amendment |
|
132015 |
Reserves- Grant Income |
63,304.00 |
Additional Grant Income- Budget Amendment |
|
132136 |
Tennis Club Lease |
8,000.00 |
Additional Income- Budget Amendment |
|
112133 |
Hire Alf Faulkner Hall |
-3,000.00 |
Overestimated Income- Budget Amendment |
|
112150 |
Reimbursements |
3,000.00 |
Additional Income- Budget Amendment |
|
122011 |
Sport & Rec Grants |
-5,000.00 |
Reduced Income -Unsuccessful Grant Application- Budget Amendment |
|
142087 |
Local History |
700.00 |
Additional Income- Budget Amendment |
|
212161 |
Road Mtce Contributions |
-100,000.00 |
Reduction in Transfers from Trust Funds- Budget Amendment |
|
|
|
|
|
|
|
|
37,924.00 |
TOTAL ADDITIONAL INCOME |
|
EXPENDITURE |
|||
|
ACCOUNT |
DESCRIPTION |
AMOUNT |
COMMENTS |
|
311343 |
Rate Concession |
-9,000.00 |
Reduction in Concessions Exp- Budget Amendment |
|
331273 |
Interest on Loans |
28,208.00 |
Not included in Synergy budget |
|
391310 |
Council Advertising |
-2,100.00 |
Less Expenditure-Budget Amendment |
|
391314 |
Insurance |
-6,986.00 |
Savings on Insurance- Budget Amendment |
|
391323 |
Councillor Expenses |
6,986.00 |
Additional Expenses for add Meeting Fee- Budget Amend |
|
411228 |
Conference & Training |
1,500.00 |
Additional Expenses- Budget Amend |
|
411357 |
HR Consultancy |
-3,000.00 |
Savings Transfer to 411228 and 411359 |
|
411359 |
Contract Services |
1,500.00 |
Additional Expenses- Budget Amend |
|
421314 |
Insurance |
1,000.00 |
Additional Insurance Cost- Budget Amendment |
|
431306 |
Postage & Courier |
3,000.00 |
Additional Expenses- Budget Amend |
|
431359 |
Contract Services |
24,000.00 |
Contract Staff- Additional expenses- Budget Amendment |
|
441228 |
Conference & Training |
-1,000.00 |
Savings- Budget Amendment |
|
441231 |
FBT |
-2,000.00 |
Savings- Budget Amendment |
|
441233 |
Advertising |
-3,000.00 |
Savings- Budget Amendment |
|
441309 |
Professional Fees |
-2,000.00 |
Savings- Budget Amendment |
|
441310 |
Advertising |
-2,000.00 |
Savings- Budget Amendment |
|
441314 |
Insurance |
-1,800.00 |
Savings- Budget Amendment |
|
441359 |
Contract Services |
16,000.00 |
Contract Staff- Additional expenses- Budget Amendment |
|
451314 |
Insurance |
5,576.00 |
Additional Insurance cost- Budget Amendment |
|
461359 |
Contracts |
-30,000.00 |
Savings- Budget Amendment |
|
491361 |
Consultants |
-10,000.00 |
Savings- Budget Amendment |
|
531228 |
Conference & Training |
-2,000.00 |
Savings- budget Amendment |
|
531232 |
Insurance |
2,450.00 |
Additional Expense- Budget Amendment |
|
731202 |
Salaries & Wages |
5,500.00 |
Additional Wages - Savings from the Accounts( see below)- Budget Amendment |
|
731228 |
Conferences |
-1,500.00 |
Savings- Budget Amendment |
|
731291 |
Profit on Sale |
-500.00 |
Savings- Budget Amendment |
|
731307 |
Legal Expenses |
-2,500.00 |
Savings- Budget Amendment |
|
731310 |
Advertising |
-1,000.00 |
Savings- Budget Amendment |
|
811228 |
Conference & Training |
2,000.00 |
Traineeship Scheme |
|
812500 |
Reimbursement- Income |
2,000.00 |
Traineeship Scheme |
|
811390 |
Other Minor Expenses |
-1,000.00 |
Savings- budget Amendment |
|
EXPENDITURE cont … |
|||
|
ACCOUNT |
DESCRIPTION |
AMOUNT |
COMMENTS |
|
811397 |
FACIA Grant Expend |
1,000.00 |
Transfer from 811390- Budget Amendment |
|
831229 |
Medicals |
-1,000.00 |
Savings- budget Amendment |
|
831245 |
Uniforms |
1,000.00 |
Additional Courses- Budget Amendment |
|
831314 |
Insurance |
2,500.00 |
Additional cost- Budget Amendment |
|
831345 |
Special Occasions |
1,000.00 |
Additional cost- Budget Amendment |
|
841319 |
Minor Office Equip |
500.00 |
Additional Expense- Budget Amendment |
|
841327 |
Unspent Grant |
1,500.00 |
Additional Expense- Budget Amendment |
|
AF0711 |
Replace Passenger Vehicle |
-25,000.00 |
Reduced Grant- no grant for passenger vehicle |
|
851330 |
Brokerage Fee |
17,894.00 |
Allocation not included in Budget- Budget Amendment |
|
851394 |
Conference & Training |
498.00 |
Allocation not included in Budget- Budget Amendment |
|
871233 |
Advertising- Recruitment |
2,850.00 |
Allocation not included in Budget- Budget Amendment |
|
871390 |
Other Minor Expenses |
1,500.00 |
Allocation not included in Budget- Budget Amendment |
|
111314 |
Insurance |
4,850.00 |
Additional Expense- Budget Amendment |
|
121503 |
Non Recurrent |
-5,000.00 |
Reduced Expenditure-Unsuccessful Grant Application- Budget Amendment |
|
141208 |
Long Service Leave |
8,000.00 |
Additional Cost for Employees- Budget Amendment |
|
141260 |
Electricity |
-8,000.00 |
Savings- Budget Amendment |
|
241233 |
Advertising |
4,700.00 |
Recruitment Advert- Additional Cost- Budget Amendment |
|
241303 |
Subscriptions |
-4,700.00 |
Savings- Budget Amendment |
|
CAPITAL |
|||
|
ACCOUNT |
DESCRIPTION |
AMOUNT |
COMMENTS |
|
AB0706 |
Depot Upgrade |
1,500.00 |
Additional Cost- Budget Amendment |
|
AB0707 |
CSC Floor Coverings |
-600.00 |
Savings- Budget Amendment |
|
AB0709 |
Replace Carpet |
-750.00 |
Savings- Budget Amendment |
|
AB0710 |
Replace Carpet- Ashfield |
-500.00 |
Savings- Budget Amendment |
|
AB0711 |
Air-conditioning- Infant Health |
-800.00 |
Savings- Budget Amendment |
|
AB0726 |
Fridge- Comm Hall |
-250.00 |
Savings- Budget Amendment |
|
AB0727 |
Fridge- Alf Faulkner |
-150.00 |
Savings- Budget Amendment |
|
AB0729 |
Jubilee Kiosk |
-450.00 |
Savings- Budget Amendment |
|
AB0734 |
HRV- Screen Doors |
1,500.00 |
Additional Cost- Budget Amendment |
|
AB0736 |
Community Centre- Doors |
-1,600.00 |
Savings- Budget Amendment |
|
AE0710 |
Photocopier- Volunteer Cnt |
1,600.00 |
Additional Cost- Budget Amendment |
|
AF0704 |
Passenger Van- MLIS |
3,000.00 |
Additional Cost- Budget Amendment |
|
AF0708 |
Passenger Van- MHES |
-3,200.00 |
Savings- Budget Amendment |
|
AF0709 |
Mitsubishi Starwagon |
-16,800.00 |
Savings- Budget Amendment |
|
AM0706 |
Traffic Classifiers |
-1,000.00 |
Savings- Budget Amendment |
|
AP0708 |
Remedial Works- St Johns |
10,000.00 |
Additional Cost- Budget Amendment |
|
|
Skate Park Landscaping |
10,000.00 |
Additional Cost- Budget Amendment |
|
|
|
23,926.00 |
TOTAL ADDITIONAL EXPENDITURE |
