Town of Bassendean: Agenda

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TOWN OF BASSENDEAN

NOTICE OF MEETING OF THE

ASHFIELD STAKEHOLDER ADVISORY COMMITTEE

Dear Committee Member

A meeting of the Ashfield Stakeholder Advisory Committee will be held in the Council Chamber, 48 Old Perth Road, Bassendean, on Wednesday, 10 September 2008, commencing at 7.00pm.

Mr G HAGGART

ACTING CHIEF EXECUTIVE OFFICER

4 September 2008

A G E N D A

1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

2.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

3.0 PUBLIC QUESTION TIME

4.0 DEPUTATIONS

4.1 Ashfield Community Action Plan

GHD were engaged to develop the Ashfield Community Action Plan. Representatives will be in attendance to provide a description of the project plan and a project progress update.

5.0 CONFIRMATION OF MINUTES

5.1 Minutes of the meeting held on 11 June 2008

OFFICER RECOMMENDATION – ITEM 5.1

That the minutes of the Ashfield Stakeholder Advisory Committee meeting held on 11 June 2008, be confirmed as a true record.

6.0 ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION

7.0 DECLARATIONS OF INTEREST

8.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

9.0 REPORTS

9.1 Ashfield Precinct Plan

Considerable work has been undertaken by GHD, the Consultants appointed by DPI to develop the Ashfield Precinct Plan.

Central to the development process has been a three day Enquiry-by-Design workshop involving many professionals from a range of planning disciplines and selected other stakeholders. Community “buy-in” was provided by way of summary outcome and feedback sessions.

On 2 September, GHD presented a draft final Ashfield Precinct Plan to Council. The presentation included:

A review of the project in general;
Key directions from the Enquiry-by-Design Workshop;
Airport Link options;
Movement Network;
Walkable Catchment changes;
Land Use & Density changes;
Development & Built Form Opportunities;
Preliminary Precinct Plan; and
Master Plans for Cyril Jackson Senior Campus and the Colstoun Road area.

The final Plan will be presented back to Council for endorsement to advertise for public comment.

OFFICER RECOMMENDATION – ITEM 9.1

That the information on the Department for Planning and Infrastructure Ashfield Precinct Plan, be received.

9.2 Ashfield Parade Reserve Development Plan

Much of the “hard” engineering elements to the $1.2m project are well underway. Completion of some elements have been frustrated by a range of unforeseen difficulties. Newsletters to adjoining residences have provided updates.

OFFICER RECOMMENDATION – ITEM 9.2

That the information on the Ashfield Parade Reserve Development Plan, be received.

9.3 Hardy Road and Pearson Street

At the last meeting, Mr Gilberthorpe requested an update be provided on the intersection of Hardy Road and Pearson Street to this meeting.

The Acting CEO advises he is not fully aware of the issues of concern, however, in recent times some concern has been expressed at inadequate line of sight from Kenmure Ave at the intersection with Hardy Road near the Hardy/Pearson roundabout. The concern emanates form a perception of encroaching vegetation from the verge and the proximity of a concrete bus shelter in Hardy Road.

An Officer assessment of the line of sight based on the Austroads Guidelines indicates the vegetation provides approximately 60 metres line of sight which is well in excess of the recommended minimum, being 35 metres.

Further the Officer is of the view the location of the bus shelter doesn’t affect line of sight.

Two accidents have been recorded at the intersection in the past 5 years which is below the threshold for the Town to apply for black spot funding.

OFFICER RECOMMENDATION – ITEM 9.3

That the information on the intersection of Hardy Road and Pearson Street be received.

9.4 Committee Tenure

In September 2007, Council resolved (OCM - 20/09/07) to retain the Ashfield Stakeholder Advisory Committee and conduct another review in one year’s time. The A/CEO is to develop and present a report to Council on the role played by Committee to date and in the future.

A project outcome of the Ashfield Community Action Plan is to articulate the governance structure to take ownership of and drive implementation of the Plan.

The Plan is promoted as a Plan for the community, by the community of the community.

Key stakeholders providing input to the Plan development are to be encouraged to establish a facilitated reference group for ongoing consultation in the formation of the final Plan document to be presented to Council. The reference group will be known as the Ashfield Community Action Network or “Ashfield CAN”.

“Ashfield CAN” is proposed to become the mechanism for overseeing the Plans implementation. Initially the group will be facilitated and supported by the Town’s professional Officers, however, with capacity development and as able, the role of the Town with the group will diminish.

With the development of “Ashfield CAN” to manage implementation of the Ashfield Community Action Plan, the A/CEO seeks feedback on the relative merit of retaining the existing Committee structure for a further 12 months.

OFFICER RECOMMENDATION – ITEM 9.4

That Council be requested to extend the tenure of the Ashfield Stakeholder Advisory Committee for a further 12 months in order to facilitate completion of the Ashfield Community Action Plan and the effective establishment of the Ashfield Community Action Network.

10.0 PUBLIC QUESTION TIME (PART TWO)

11.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

11.1 Notice of Motion – Mr Garry Butler

Mr Garry Butler has advised in writing that he wishes to move the following at this meeting:

“That an officer report be prepared on the strategies involved in lobbying the Department for Planning and Infrastructure and the Department for Housing and works on behalf of the residents of Ashfield to:

1. Reduce and Maintain Homeswest presence in Ashfield to the agreed 1 in 9 or 11% ratio, from its current well over 22% or 1 in 5 ratio: and

2. Develop strategies and policies to enable the removal of tenants who are repeat offenders of anti-social and criminal behaviour, to protect the safety of residents living within their vicinity.”

12.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

13.0 CONFIDENTIAL BUSINESS

14.0 CLOSURE

The next meeting is to be held on Wednesday, 10 December 2008 commencing at 7.00pm.