Town of Bassendean: Minutes
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TOWN OF BASSENDEAN
MINUTES
ASHFIELD STAKEHOLDER ADVISORY COMMITTEE MEETING
HELD IN THE COMMITTEE ROOM, 48 OLD PERTH ROAD, BASSENDEAN
ON WEDNESDAY 12 MARCH 2008, AT 7.05PM
1.0 ELECTION OF PRESIDING MEMBER AND DEPUTY PRESIDING MEMBER
The Committee’s Instrument of Appointment & Delegation states that the Committee shall appoint a Presiding Member and Deputy Presiding Member to conduct its business.
The Presiding Member shall ensure that minutes of the proceedings are kept and that business is conducted in accordance with the Town of Bassendean Standing Orders (Local Law No 1).
As at the first Committee meeting following the recent Local Government elections, there was no quorum, the positions for Presiding Member and Deputy Presiding Member must be decided at this evening’s meeting.
1.1 Election of Presiding Member
The Chief Executive Officer has delegated authority to the Director Community Development to conduct the election of the Presiding Member.
The Director Community Development conducted the election of the Presiding Member in accordance section 4.74, 5.12 and schedule 4.1 of the Local Government Act and Local Government (Elections) Regulations No. 77A.
One nomination was received in writing for Her Worship the Mayor, Cr Tina Klein. As no further nominations were received and Cr Klein accepted the nomination, the Director Community Development announced Cr Klein duly elected Presiding Member.
Congratulations were extended.
1.2 Election of Deputy Presiding Member
The Presiding Member called for nominations for Deputy Presiding Member.
Cr Pule declined the nomination received for the position at the last meeting, and nominated Mr Gary Butler in writing. As no further nominations were received, and Mr Butler accepted the nomination, the Presiding Member announced Mr Butler duly elected Deputy Presiding Member.
Congratulations were extended.
1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS
The Presiding Member declared the meeting open and welcomed all those in attendance.
2.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE
Her Worship the Mayor, Cr Tina Klein
Cr Gerry Pule Town of Bassendean
Mr John Sutherland Community Representative
Mr Gary Butler Community Representative
Mr Frank Bobongie Indigenous Representative (from 7.13pm)
Mrs Jennie Collins Community Representative (from 7.26pm)
Mrs Norma van Hoek Community Representative
Snr Sgt John Waghorn Kiara Police
Ms Helen McMahon Director, Department of Child Protection
Officers
Mr Graeme Haggart Director Community Development
Mrs Cathy Muraszko Minute Secretary
Apologies
Ms Nerida Portarianos Community Representative
Public
2 members of the public were in attendance at the meeting.
Press
No members of the press were in attendance at the meeting.
It was noted that Cr Pule will be an apology for the next Ashfield Stakeholders Advisory Committee Meeting on Wednesday 11 June 2008.
3.0 PUBLIC QUESTION TIME
The Presiding Member welcomed the two visitors, Cr Lynda Butler and Mr Bill Busby, President of the Ashfield Soccer Club to the meeting.
Mr Bill Busby, President, Ashfield Soccer Club
Mr Busby addressed the meeting, advising that he was an interested observor and looked forward to working with the Council for the betterment of both the Town and the Ashfield Soccer Club.
The Presiding Member acknowledged Mr Busby’s comments and further advised of the existence of an Ashfield Ratepayers Association for Mr Busby’s information.
4.0 DEPUTATIONS
Nil
5.0 CONFIRMATION OF MINUTES
5.1 Minutes of the meeting held on 12 September 2007
Due to the absence of a quorum at the December Meeting, the September 2007 Meeting Minutes require confirming as a true record.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 5.1
ASAC – 1/03/08 MOVED Mrs van Hoek, Seconded Mr Butler, that the minutes of the Ashfield Stakeholder Advisory Committee meeting held on 12 September 2007, be confirmed as a true record.
CARRIED
5.2 Minutes of the meeting held on 12 December 2007
COMMITTEE/OFFICER RECOMMENDATION – ITEM 5.2
ASAC – 2/03/08 MOVED Cr Pule, Seconded Mr Sutherland, that the minutes of the Ashfield Stakeholder Advisory Committee meeting held on 12 December 2007, be confirmed as a true record.
CARRIED
6.0 ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION
Nil
7.0 DECLARATIONS OF INTEREST
Nil
8.0 BUSINESS DEFERRED FROM PREVIOUS MEETING
Nil
9.0 REPORTS
9.1 Ashfield Community Action Plan
The 8 March 2008 edition of the Western Australian Newspaper carried an advertisement for a part time, short term contract position: Community Development Project Officer – Ashfield Community Action Plan (ACAP). The close of acceptances from suitably qualified applicants is 26 March. An appointment for a 20 week contract will be made shortly thereafter.
The final ACAP is to be presented for adoption by Council in September.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 9.1
ASAC – 3/03/08 MOVED Cr Pule, Seconded Mr Butler, that the information on the appointment of a Community Development Project Officer to develop the Ashfield Community Action Plan be received.
CARRIED
9.2 Ashfield Precinct Plan
The Department for Planning and Infrastructure (DPI) have committed $100,000 to a Consultancy to develop an Ashfield Precinct Plan (APP) for the Department. A Project Management budget has also been allocated.
The APP study hinterland includes aspects in both the Town of Bassendean and City of Bayswater. The Project Control Group is comprised of Officers from the DPI, ToB and CoB.
The DPI Ashfield Precinct Plan Project Brief was distributed with the agenda as a Request for Quote document.
The Town’s Manager Development Services (MDS), Mr Reed, is a member of the Selection Committee. Mr Reed advises the Contract is to be awarded in the very near future. An inception meeting to firm up on the project timelines will then be held. The Project Brief includes an Enquiry By Design (EBD) task (Stage 2) will be achieved by the end of April.
The EBD is likely to be a professional Planners process. The community is likely to be engaged from Stage 4 in June/July.
The Final Precinct Plan and Report are scheduled for completion in September.
The DPI Ashfield Precinct Plan Project Brief states:
“Planning for a major activity centre at Ashfield is being investigated as part of the DPI's Maylands-Guildford Project. In mid-2007, DPI and LandCorp commenced a joint study which will incorporate phases from Context Definition and Mapping through Concept Planning and Preliminary Feasibility to Implementation. The context definition and mapping has been completed.
A stakeholder workshop was held in November 2007 to determine the potential future role of Ashfield in relation to the Perth Metropolitan Region in a Network City context. The workshop outcomes supported further planning initiatives towards achieving a major activity centre at Ashfield, in the long term, based on transit oriented development principles. It was also determined that planning and development measures in the short term should be implemented as a priority to address anti-social issues/behaviour currently being experienced in the area (eg. potential residential rezoning to higher densities and upgrading of Ashfield Main Street).
The aim of this project is to prepare, as a priority, a Precinct Plan for the Ashfield area that will take advantage of its strategic location, prime regional access characteristics and provide a planning framework for the future development of the area as a major employment focussed activity centre.”
COMMITTEE/OFFICER RECOMMENDATION – ITEM 9.2
ASAC – 4/03/08 MOVED Mr Sutherland, Seconded Cr Pule, that the information on the Consultancy process being conducted by the Department for Planning and Infrastructure in order to produce an Ashfield Precinct Plan be received
CARRIED
9.3 Ashfield Parade Reserve Development Plan
Implementation of the Ashfield Parade Reserve Development Plan has commenced “on the ground”.
The project was officially launched by the Mayor at a “Turning of the Soil Ceremony” at the site on Wednesday 30 January 2008. All residents in Ashfield were letter boxed an invitation to attend the event. Approximately 150 people were in attendance.
The following information was provided to the December meeting of Committee.
“The Ashfield Parade Reserve project is planned to be undertaken over 4 years with the cost estimate for the first year being approximately $800,000.
For the 2007/08 financial year, the Town of Bassendean is contributing $267,350 with the balance being provided by grant funding of $390,014 from the Swan River Trust, $139,884 from the Federal Governments Roads to Recovery Program and $49,484 from the Federal Government’s Recreational Community Fishing Program.
Pending ongoing Town of Bassendean budget allocations and Swan River Trust grants, the Ashfield Parade Reserve project will be undertaken over 4 years. The first year of the project is due to commence in February 2008 and includes the following:
- Road works
- Drainage works
- Southern Evapotranspiration Swale
- Northern Evapotranspiration Swale
- Dual use path
- Fencing
- Access stairs to the foreshore
- Fishing Platform
- Kayak ramp and concrete access path
- Foreshore Planting & Implementation
- Erosion Control”
COMMITTEE/OFFICER RECOMMENDATION – ITEM 9.3
ASAC – 5/03/08 MOVED Mr Bobongie, Seconded Mrs Collins, that the information on the Ashfield Parade Reserve Development Plan be received.
CARRIED
9.4 CSBP Site Proposed Outline Development Plan
The Town has been advised by the City of Bayswater that public comment is being sought on the proposed Outline Development Plan (ODP) for the former CSBP Site, Lot 10, 2-4 Railway Pde, Bayswater.
“The ODP area adjoins the Town of Bassendean municipal boundary, Tonkin Highway, Perth to Midland Railway line in the vicinity of Ashfield train station and within the Bayswater Main Drain Catchment.
The purpose of the ODP is to set the overarching framework for the development of the site. In this instance the ODP establishes the internal road network and how the site interfaces with proposed access to regionally significant roads of Tonkin Highway and Railway Parade. It also addresses the overall layout, stormwater disposal, public open space/ drainage basins and identifies opportunities and constraints.
Documents can be inspected between 9am and 4.30pm, Monday to Friday at the City of Bayswater Civic Centre, 61 Broun Avenue, Morley or at the City’s web site at www.bayswater.wa.gov.au.
Written comments in regard to the proposed ODP may be submitted to the CEO, CoB, PO Box 467, Morley 6943 on or before 4.30pm, 26 March 2008 on the appropriate form.”
A copy of the ODP was included under separate cover to the agenda. This item was presented for information purposes as it borders the municipal boundary.
The Presiding Member advised of a newsletter received on this subject, a copy of which the Director Community Development undertook to attach to the Minutes.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 9.4
ASAC – 6/03/08 MOVED Cr Pule, Seconded Mrs van Hoek, that the information on the proposed Outline Development Plan for the former Cresco Site, 2-4 Railway Parade, Bayswater, be received.
CARRIED
10.0 PUBLIC QUESTION TIME (PART TWO)
Mr Bill Busby, President, Ashfield Soccer Club
Mr Busby referred to the Home Based Businesses free listing in Town’s Business Directory and requested a copy of it. He further queried the possibility of using the soccer club as a venue and expressed an interest in networking with other businesses, with a view to both utilising the facilities at the soccer club and possible sponsorship opportunities.
The Director Community Development advised that it would be advantageous to put Mr Busby in contact with the Town’s Economic Development Officer, and further suggested he attend a future EDAC Meeting which is very much about networking with businesses within the Town.
11.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
Nil
12.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING
Whilst not an announcement of Notice of Motion, Mrs Collins was granted permission from the Presiding Member to ask the following questions.
- Mrs Collins congratulated Council on the success of the skate park, advising that youth from both within the Town and outside the Town were regularly utilising it. She asked however, if any more funding had been allocated for the installation of a drink fountain and improved permanent lighting.
The Director Community Development advised that approval has now been received from WAPC to proceed with tidying up the area including removing the old ticket booth and mesh fence which would provide better vision. He further added that CCTV had been installed.
- Mrs Collins expressed concern at the condition of the roads on the Ashfield/Bayswater boundary with overgrowing verges, potholed road surfaces, dead trees and litter and asked whether some action could be taken.
Cr Pule advised that both he and Cr Butler in their capacity as residents have contacted Councillors at the City of Bayswater and raised this issue. Assurance was given that the matter would be dealt with at the next Council meeting. It was further suggested that the Ashfield Ratepayers Association could write to the City of Bayswater in this regard.
- Following a query from Mrs Collins with regard to progress on the Ashfield Tavern Site, the Presiding Member undertook to obtain an update from the Manager Development Services.
Mrs van Hoek referred to the absence of children’s playgrounds in Ashfield, advising that swings were removed two years ago to be replaced by new equipment, which has never been done.
The Director Community Development advised that a Facilities Plan was adopted by Council twelve months ago providing a hierarchy of reserves requiring new facilities based on size and infrastructure, however took Mrs van Hoek’s question on notice.
The Presiding Member invited both the Director, Department of Child Protection and Snr Sgt John Waghorn, at their first meeting to provide some input into the meeting.
The Director, Department of Child Protection invited Committee members to approach her with any questions they may have, and as a result brief discussion took place on what the Director could bring to the Committee.
Snr Sgt Waghorn requested feedback from the Committee with a view to becoming more aware of some of the ongoing issues in the area.
13.0 CONFIDENTIAL BUSINESS
Nil
14.0 CLOSURE
The next meeting is to be held on Wednesday, 11 June 2008 commencing at 7.00pm.
There being no further business, the Presiding Member declared the meeting closed, the time being 8.15pm.
