Town of Bassendean: Minutes
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TOWN OF BASSENDEAN
MINUTES
STANDING COMMITTEE MEETING
HELD IN THE COUNCIL CHAMBER, 48 OLD PERTH ROAD, BASSENDEAN
ON TUESDAY, 15 JULY 2008, AT 7.00PM
1.0 INSPECTIONS
No inspections were held prior to the meeting.
2.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS
The Presiding Member declared the meeting open and welcomed all those in attendance.
3.0 PUBLIC QUESTION TIME
The following is a summary of each of the questions raised, together with a summary of the response to each question.
Mr Don Yates, 10 Thompson Road, Bassendean
Mr Yates referred to the development of 1 Anzac Terrace and asked if the PTA lease agreement or PTA standard solution has been offered to the Council for consideration.
The Director Operational Services advised that a lease agreement has been presented to the Town, which was for the public access-way situated on PTA land, with a view to this area coming under the control of the Town of Bassendean. Officers have made some alternative suggestions in regards to this area and have written two letters. He further advised that the path in question is a dual use path rather than a principal shared path and it is on land belonging to the PTA and not Main Roads.
Mr Yates referred to the TOD study, particularly with regard to properties between Success Hill station and Bassendean Oval, and asked what the Town’s experience has been with TOD studies and what the principles are.
The Manager Development Services advised that experience with TOD studies is what is currently happening to the Town at the moment in terms of the current study and Town Centre Area Strategy. This amounts to approximately two years experience.
Mr Yates queried why TPS 10 did not apply for a zoning rating of R60-R100 for the properties between Success Hill Station and Bassendean Oval, given the potential of a TOD in that area being known to the Town over the last two years.
The Manager Development Services advised that the Town wanted to adopt the Scheme in the format it is in, given the lengthy delays already experienced and consider any TOD related matters as amendments.
4.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR
Attendance
Councillors
Cr Sam Piantadosi, Presiding Member
Her Worship the Mayor, Cr Tina Klein
Cr John Gangell
Cr Anne Brinkworth
Cr Michelle Stubbs
Cr Chris Merfield (until 9.02pm)
Cr Lynda Butler
Cr Mary Elgar
Cr Gerry Pule
Officers
Mr Gary Evershed Chief Executive Officer
Mr Graeme Haggart Director Community Development
Mr Simon Stewert-Dawkins Director Operational Services
Mr Ian McDowell Manager Asset Services
Mr Patrick Quigley Manager Leisure Services (until 7.41pm)
Mr Brian Reed, Manager Development Services
Mrs Cathy Muraszko Minute Secretary
Apologies
Nil
Public
Three members of the public were in attendance.
Press
No members of the press were in attendance.
5.0 DEPUTATIONS
Mr Ken Johnston from Sports Turf Technology was scheduled to make a presentation on the Water Conservation Plan. However this presentation was postponed to the OCM next Tuesday, due to problems experienced with the audio visual equipment necessary for the presentation.
6.0 CONFIRMATION OF MINUTES
6.1 Standing Committee Meeting held on 17 June 2008
COMMITTEE/OFFICER RECOMMENDATION – ITEM 6.1(a)
MOVED Cr Pule, Seconded Cr Elgar, that the minutes of the Standing Committee meeting held on 17 June 2008, be received.
CARRIED UNANIMOUSLY 9/0
COMMITTEE/OFFICER RECOMMENDATION – ITEM 6.1(b)
MOVED Cr Elgar, Seconded Cr Gangell, that the minutes of the Standing Committee meeting held on 17 June 2008, be confirmed as a true record.
CARRIED UNANIMOUSLY 9/0
7.0 ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION
The Presiding Member commented with regard to what appears to be strained relationships between Councillors and staff and asked everyone to give some consideration to their behaviour and conduct.
8.0 DECLARATIONS OF INTEREST
The Presiding Member advised that he was in receipt of a declaration of interest from Cr Brinkworth detailing a proximity interest in relation to item 10.6 - Black Spot Funding Applications.
9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING
9.1 Strategic Streetscape - Policies (Ref: COUP/PLANNG/1 – Simon Stewert-Dawkins, Director Operational Services)
Report Summary
- The draft Strategic Streetscape Policies provides best practice guidelines for staff involved in the management of the streetscapes.
- The policies ensure an integrated approach to protecting and enhancing the streetscapes in a sustainable manner for future generations.
- The policies strengthen the Town’s position as an innovative, independent local government in business excellence and best management practices.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 9.1
SC – 1/07/08 MOVED Cr Elgar, Seconded Cr Pule, that Council:
1. Receives the following draft policies attached to the July 2008 Standing Committee Agenda:
- Public Art Policy
- Outdoor Eating Facilities on Public Places Policy
- Trading In Public Places Policy
- Advertising Signage Policy
- Street Name & Directional Signs Policy
- Fencing Policy
- Street Tree Protection Policy
- Amenity Tree Evaluation Policy
- Street Tree Removal & Replacement Policy
- Verge Treatment Policy
- Crossover Policy
- Streetscape Information Policy; and
2. Seeks community feedback on the Streetscape Policies between August and October 2008.
CARRIED 7/2
Crs Klein, Gangell, Brinkworth, Merfield, Butler, Elgar and Pule voted in favour of the motion. Crs Piantadosi and Stubbs voted against the motion.
10.0 REPORTS
10.1 Strategic Streetscape – Streetscape Master Plan & Recommended Tree Species Information (Ref: COUP/PLANNG/1 – Simon Stewert-Dawkins, Director Operational Services)
Report Summary
- The draft Streetscape Master Plan and Recommended Tree Species Information has been developed to provide long term guidance for staff involved in the management and enhancement of the streetscapes in a sustainable manner for future generations.
- The draft Streetscape Master Plan and Recommended Tree Species Information is presented for Council’s endorsement prior to inviting community comment.
Cr Stubbs left the Chamber, the time being 7.29pm and returned at 7.30pm.
Cr Gangell left the Chamber, the time being 7.32pm.
A minor amendment was made to point 2 of the Officer Recommendation to replace the words ‘Streetscape Policies’ with ‘Streetscape Master Plan and Recommended Tree Species Information’ as highlighted in bold below.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1
SC – 2/07/08 MOVED Cr Elgar, Seconded Cr Pule, that Council:
1. Receives the draft Street Tree Master Plan and Recommended Tree Species Information attached to the July 2008 Standing Committee Agenda; and
2. Seeks community feedback on the Streetscape Master Plan and Recommended Tree Species Information over the next three months.
CARRIED 6/2
Crs Piantadosi, Klein, Brinkworth, Merfield, Elgar and Pule voted in favour of the motion. Crs Stubbs and Butler voted against the motion.
Cr Gangell returned to the Chamber, the time being 7.35pm.
10.2 Bassendean Civic Centre Precinct Concept Plan (Ref:LUAP/PLANNG/2 – Brian Reed, Manager Development Services)
Report Summary
- As part of the Development of the Town Centre area Strategy Hames Sharley has developed a Civic Precinct Concept Plan.
- Council is requested to adopt the Plan.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.2
SC – 3/07/08 MOVED Cr Elgar, Seconded Cr Pule, that Council adopts the Bassendean Civic Precinct Concept Plan prepared by Hames Sharley attached to the Standing Committee Agenda of 15 July 2008.
CARRIED 8/1
Crs Piantadosi, Klein, Gangell, Brinkworth, Stubbs, Merfield, Elgar and Pule voted in favour of the motion. Cr Butler voted against the motion.
The Manager Leisure Services left the Chamber, the time being 7.41pm and did not return.
The Manager Development Services left the Chamber, the time being 7.42pm and returned at 7.48pm.
10.3 Ashfield Parade – Drainage Works (PARE/DESCONT/5 – Simon Stewert-Dawkins(Director Operational Services)
Report Summary
- October 2007 Syrinx Environmental PL in conjunction with Downer EDI were appointed in accordance to Tender RFT CC005/2007/08 for Road Works, Drainage and Foreshore Rehabilitation of Ashfield Parade Reserve.
- March 2008 Ashfield Parade Reserve project commenced.
- SCM – 1/06/08 Council approved additional expenditure to construct the appropriate road sub-base for Ashfield Parade.
- June 2008 Ashfield Parade road was recommenced.
- This report is to inform Council of the localized peat material and sub-surface water flow.
- It is recommended that Council approves a budget review to allocated funds for the Ashfield Parade drainage/ roads works to be undertaken.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.3
SC – 4/07/08 MOVED Cr Brinkworth, Seconded Cr Elgar, that Council:
1. Approves the Drainage Construction/ Upgrade budget of $75,000 being used for the Ashfield Parade drainage and peat removal works
2. Approves the $14,085 from the 2008/09 Budget surplus being allocated to the Drainage Construction/Upgrade budget for the Ashfield Parade drainage and peat removal works.
CARRIED 7/2
Crs Piantadosi, Klein, Gangell, Brinkworth, Merfield, Elgar and Pule voted in favour of the motion. Crs Stubbs and Butler voted against the motion.
TO BE PASSED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 6.8 OF THE LOCAL GOVERNMENT ACT 1995 TO EXPEND FUNDS FROM THE 2008/09 BUDGET WHICH HAVE NOT BEEN APPROVED.
10.4 RFT CC034/2007-08 – Street Sweeping & Gully Educting Services. (Ref: ROAD/TENDNG/4– Ken Cardy Contracts & Support Services Coordinator - Asset Services)
Report Summary
- Tenders have been called for the Provision of Street Sweeping & Gully Educting Services for the Town of Bassendean.
- Tenders closed 2.00pm Wednesday 18th June 2008 with submissions received from six companies.
- Council officers have assessed the Tender submissions, contacted referees, viewed equipment and have recommended that Kalamunda Sweeping be appointed as the provider of the above service for the Town of Bassendean over a three year period commencing 1st September 2008.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.4
SC – 5/07/08 MOVED Cr Brinkworth, Seconded Cr Pule, that Council:
1. Appoints Kalamunda Sweeping as the Contractor for the Provision of Street Sweeping & Gully Educting Services to the Town Bassendean in accordance with the specifications, and terms and conditions of RFT CC034/2007-08 Provision of Street Sweeping & Gully Educting Services for the period 1 September 2008 – 31 August 2011;
2. Delegates to the CEO the authority to exercise the option under the contract to negotiate for a one (1) year extension of contract beyond the nominal expiry date of 31 August 2011.
CARRIED UNANIMOUSLY 9/0
POINT 2 IS TO BE PASSED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 5.42(1) OF THE LOCAL GOVERNMENT ACT 1995 AS IT DELEGATES SOME POWERS AND DUTIES TO THE CEO.
10.5 Water Conservation Plan for the Management of Groundwater in the Town of Bassendean (Ref: GOVR/LREGLIA/8 – Ian McDowell, Manager Asset Services)
Report Summary
- Local governments are required to submit Water Conservation Plans for the Management of Groundwater to the Department of Water.
- The Town has drafted a Water Conservation Plan for the Town of Bassendean which is presented for Council’s endorsement.
A minor amendment was made to point 1 of the Officer Recommendation to replace the words ‘this report’ with ‘the Standing Committee Agenda of 15/07/08’ as highlighted in bold below.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.5
SC – 6/07/08 MOVED Cr Pule, Seconded Cr Elgar, that Council:
1. Endorses the Water Conservation Plan for the Management of Groundwater in the Town of Bassendean as attached to the Standing Committee Agenda of 15/07/08; and
2. Notes that the Water Conservation Plan for the Management of Groundwater in the Town of Bassendean will be advertised for public comment for a period of six weeks.
CARRIED UNANIMOUSLY 9/0
10.6 Black Spot Funding Applications (Ref: ROAD/PROGM/3 – Ian McDowell, Manager Asset Services)
Cr Brinkworth disclosed a proximity interest in this item and left the Chamber, the time being 8.01pm.
Report Summary
- MRWA has called for submissions for the 2009/10 State and National Black Spot Programs.
- Council Officers have identified two projects.
- One project is to construct a roundabout at the intersection of Collier Road, Grey and Jackson Streets.
- The other project is to construct traffic islands at the intersection of Broadway and Ida Street.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.6
SC – 7/07/08 MOVED Cr Pule, Seconded Cr Elgar, that Council notes:
1. Under the 2009/10 Black Spot Program, the Town has made application for grant funding for the following projects:
a) Collier Road/Grey Street/Jackson Street – construction of a roundabout at an estimated cost of $850k; and
b) Broadway/Ida Street – construction of traffic islands at an estimated cost of $78k; and
2. That in the event these applications are successful that draft budget items will be included in the 2009/10 Capital Budget for the consideration of Council.
CARRIED UNANIMOUSLY 8/0
Cr Brinkworth returned to the Chamber, the time being 8.05pm.
10.7 1 Surrey Street – (Exploring Residential Use of c1893 & c1952 House) – Conservation Management Plan (Ref: COUP/PROGM/1 – Simon Stewert-Dawkins, Director Operational Services)
Report Summary
- In 1994, the Heritage Council of WA entered 1 Surrey Street, Bassendean onto the permanent register of Heritage Places.
- OCM - 16/06/05 Council adopted a Conservation Policy and Development Guidelines.
- OCM – 5/03/08 Council adopted the 1 Surrey Street, Bassendean Conservation Management Plan.
- OCM – 5/03/08 resolved to Explores opportunities for residential use of the residence, including a caretaker function, as an appropriate function for the place in accordance with Guide 2.16 of the Conservation Management Plan.
- OCM – 5/03/08 Noted that the Conservation Management Plan does not support a recommendation for the residence to be used as a museum.
- This report is provided to Council for consideration regarding the opportunities for residential use of the residence, including a caretaker function.
The Manager Asset Services left the Chamber, the time being 8.06pm.
OFFICER RECOMMENDATION – ITEM 10.7
That Council:
1. Receives the July 2008 Standing Committee report regarding residential use of the house located at 1 Surrey Street, Bassendean;
2. Restores the residence at 1 Surrey Street, Bassendean, in accordance to the Conservation Management Plan to allow for residential use or a caretaker function of the place;
3. Writes to the Bassendean Historical Society and advises that in accordance with the 1 Surrey Conservation Management Plan and the current Strategic Financial Management Plan, Council has listed for consideration in the Budget 2011/12 funds to commence restoration works.
4. Advises the Bassendean Historical Society that once restoration works commence at the 1 Surrey Street residence, the Society’s monthly meetings will be need to be relocated to an alternative venue; and
5. Reiterates to the Bassendean Historical Society its important role in assisting the Town to develop interpretative material and to facilitate the telling of the stories associated with the history of the place.
Cr Stubbs suggested that this item be deferred and following acknowledgement from the CEO that a meeting was requested by the Bassendean Historical Society and had not yet taken place, the following was recommended:
COMMITTEE RECOMMENDATION – ITEM 10.7
SC – 8/07/08 MOVED Cr Stubbs, Seconded Cr Butler, that this item be deferred to a later date to enable:
- Representatives of the Bassendean Historical Society to meet with the CEO, as requested on 5 June 2008,
- The Bassendean Historical Society time to formally consider the Conservation Management Plan and respond accordingly, and
- An opinion to be sought from Museums Australia concerning the Museum proposal and the proposal to place a caretaker in the residence.
CARRIED UNANIMOUSLY 9/0
10.8 Metropolitan Region Scheme Proposed Amendment 1154/57 Guildford and Bassendean Station Precincts (Ref: LUAP/ZNNG/1 – Brian Reed, Manager Development Services)
Report Summary
- The Western Australian Planning Commission has invited a submission from the Town on the above amendment.
- This report recommends that the Town supports the proposed amendment.
The Manager Asset Services returned to the Chamber, the time being 8.08pm.
The Director Operational Services left the Chamber, the time being 8.15pm and returned at 8.17pm.
Cr Butler left the Chamber, the time being 8.23pm and returned at 8.24pm.
An additional point (3) was added to the Officer Recommendation to expresses concern at the congestion of the car parking in the area, as highlighted in bold below.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.8
SC – 9/07/08 MOVED Cr Pule, Seconded Cr Elgar, that Council advises the Western Australian Planning Commission that:
1 Council supports the minor amendment to the Metropolitan Region Scheme insofar as it relates to the Bassendean Railway Station; and
- It is considered that the impact of the Parmelia Gas Pipeline on the future use of the site should be considered as part of the Metropolitan Region Scheme Amendment, and
- The Town of Bassendean expresses concern at the congestion of the car parking in the area and requests an assurance to fast track additional car parking facilities.
CARRIED 5/4
Crs Klein, Gangell, Merfield, Elgar and Pule voted in favour of the motion. Crs Piantadosi, Brinkworth, Stubbs and Butler voted against the motion.
The Presiding Member, Cr Piantadosi vacated the Chair and left the Chamber. Her Worship the Mayor, Cr Klein took the Chair, the time being 8.35pm.
10.9 Western Australian Local Government Association - Annual General Meeting 2008 (Ref: GOVR/LREGLIA/3 – Gary Evershed, Chief Executive Officer)
Report Summary
- Council has received the agenda for the WALGA AGM to be held on 2 August 2008.
- Council policy is to consider the agenda prior to the AGM to provide direction to its delegates when participating and voting at the AGM.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.9
SC – 10/07/08 MOVED Cr Brinkworth, Seconded Butler, that Council delegates note the direction provided by Council through the July OCM discussions in participating and voting at the WALGA AGM.
CARRIED UNANIMOUSLY 8/0
10.10 Report on Use of the Common Seal (Ref: – Gary Evershed, Chief Executive Officer)
Report Summary
- The CEO recommends tightening up procedures regarding the use of the common seal.
Cr Stubbs left the Chamber, the time being 8.35pm.
OFFICER RECOMMENDATION – ITEM 10.10
That:
1. Council provides general authorisation for the affixing of the common seal to any of the following classes of documents in accordance with the Standing Orders Clause 83, without further resolution of the Council to do so:
a) Drainage easements that Council has previously resolved to take;
b) Leases, management licences and rental agreements that Council has resolved to enter into;
c) Agreements with organisations which provide funding for Council’s activities;
d) Debenture documents for loans which Council has resolved to raise;
e) Lodging of restrictive covenants and notifications under Section 70A of the Land Administration Act 1996 as required to satisfy conditions of development approvals by Council;
f) Local Laws and amendments that Council has resolved to adopt;
g) Transfer of Land documents where Council has previously resolved to either purchase or dispose of a particular piece of land;
h) Contracts for the supply of goods or services or the supply of equipment where Council has previously resolved to accept a tender or to enter into a contract for the provision of the particular goods or services or equipment; and
- The affixing of the common seal is not limited to the aforementioned 8 categories but may also be applied to any document evidencing any agreement, deed, undertaking or contract of any kind that Council has previously resolved to enter into or any other document which is required to give effect to a previous resolution of Council.
TO BE PASSED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 5.42(1) OF THE LOCAL GOVERNMENT ACT 1995 AS IT DELEGATES SOME POWERS AND DUTIES TO THE CEO.
ADDITIONAL INFORMATION
Under the Officer Recommendation of this item, point e) reads as follows.
“e) Lodging of restrictive covenants and notifications under Section 70A of the Land Administration Act 1996 as required to satisfy conditions of development approvals by Council.”
It should be noted that the lodging of restrictive covenants is under the Land Administration Act 1997 and notifications under Section 70A of the Transfer of Land Act 1893, as required to satisfy conditions of development approvals by Council.
Therefore point e) of the Officer Recommendation was amended.
COMMITTEE/AMENDED OFFICER RECOMMENDATION – ITEM 10.10
SC – 11/07/08 MOVED Cr Butler, Seconded Cr Pule, that:
1. Council provides general authorisation for the affixing of the common seal to any of the following classes of documents in accordance with the Standing Orders Clause 83, without further resolution of the Council to do so:
a) Drainage easements that Council has previously resolved to take;
b) Leases, management licences and rental agreements that Council has resolved to enter into;
c) Agreements with organisations which provide funding for Council’s activities;
d) Debenture documents for loans which Council has resolved to raise;
e) Lodging of restrictive covenants under the Land Administration Act 1997 and notifications under Section 70A of the Transfer of Land Act 1893, as required to satisfy conditions of development approvals by Council;
f) Local Laws and amendments that Council has resolved to adopt;
g) Transfer of Land documents where Council has previously resolved to either purchase or dispose of a particular piece of land;
h) Contracts for the supply of goods or services or the supply of equipment where Council has previously resolved to accept a tender or to enter into a contract for the provision of the particular goods or services or equipment; and
2. The affixing of the common seal is not limited to the aforementioned 8 categories but may also be applied to any document evidencing any agreement, deed, undertaking or contract of any kind that Council has previously resolved to enter into or any other document which is required to give effect to a previous resolution of Council.
CARRIED UNANIMOUSLY 7/0
TO BE PASSED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 5.42(1) OF THE LOCAL GOVERNMENT ACT 1995 AS IT DELEGATES SOME POWERS AND DUTIES TO THE CEO.
10.11 Ashfield Stakeholder Advisory Committee Meeting held on 11 June 2008 (Ref: G0512.1 – Graeme Haggart, Director Community Development)
Report Summary
- Progress with the Ashfield Community Action Plan, DPI’s Ashfield Precinct Plan and Ashfield Parade Reserve Development Plan were the main items of discussion at the meeting.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.11
SC – 12/07/08 MOVED Cr Brinkworth, Seconded Cr Elgar, that the report on a meeting of the Ashfield Stakeholder Advisory Committee Meeting held on 11 June 2008, be received.
CARRIED UNANIMOUSLY 7/0
10.12 Local Studies Collection Management Committee meeting held on 12 June 2008 (Ref: GOVN/CCLMEET/3 – Allan Caddy, Manager Library & Information Services
Report Summary
- The Committee has recommended a policy on the issue of payment for candidates for Oral History interviews.
- The Committee has recommended that approval be given for the replacement of the Local Studies scanner.
COMMITTEE/OFFICER RECOMMENDATION –TEM 10.12
SC – 13/07/08 MOVED Cr Pule, Seconded Cr Elgar, that:
1. Council adopts a policy that no payment will be offered to candidates for an Oral History interview, but they be given an audio copy and a printed copy of the transcript of the interview; and
2. The report on a meeting of the Bassendean Local Studies Collection Management Committee held on 12 June, be received.
CARRIED UNANIMOUSLY 7/0
10.13 Financial Statements for the Period Ended 30 June 2008 (Ref: G042 – Michael Costarella, Director Corporate Services)
Report Summary
- Council is requested to receive the Financial Reports for the period ended 30 June 2008.
- The Summary of Financial Activity shows the YTD operating income is 8%less than the budget and the expenditure is 7% more than the 2007/08 YTD budget.
- The Statements provide a comparison between actual and budget income and expenditure on year to date basis.
- The Notes accompanying the statements provide a detailed breakdown of the amounts.
- Council resolved (OCM- 21/2/07) to receive a summary debtor information. Debtors report states that debts of >90 days are $80,779.06; > 60 days are $ 32,420.68; > 30days are $8,066.12, and current debts are $72,237.45.
- The “Actual” amounts in the statements do not represent the final amounts for the 2007/08 financial year. The final amounts will be included in the Annual financial statements.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.13
SC – 14/07/08 MOVED Cr Merfield, Seconded Cr Elgar, that:
1. The Financial Reports for the period ended 30 June 2008, be received:
2. The Investment Report for the period ended 30 June 2008, be received;
3. The Statement of Outstanding Creditors’ accounts in the amount of $372,972.94 for the period to 30 June 2008, be received; and
4. The Statement of Outstanding Debtors’ accounts in the amount of $193,503.31 as at 30 June 2008, be received.
CARRIED UNANIMOUSLY 7/0
10.14 Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)
Regulations 11, 12 and 13 of the Local Government (Financial Management) Regulations 1996 requires payments made to be presented to Council and recorded in the Minute Book.
Accordingly, cheques drawn and EFT payments made for the period to 30 June 2008, as presented in the attachment sent under separate cover, were presented in accordance with the following recommendation.
COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.14
SC – 15/07/08 MOVED Cr Elgar, Seconded Cr Butler, that vouchers:
82284 – 82323 Municipal Fund – Commonwealth Bank
5806 - 5816 Trust Fund
2490 – 2814 Municipal Fund – EFT Vouchers
totalling $1,481,203.96 for payment.
CARRIED UNANIMOUSLY 7/0
10.15 Determinations Made by the Manager Development Services and Reported to Council (Ref: G1018 - Brian Reed, Manager Development Services)
A table detailing the Manager Development Services planning decisions under Delegated Authority since those reported to the last meeting was submitted to the Committee for information.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.15
SC – 16/07/08 MOVED Cr Elgar, Seconded Cr Pule, that Council notes the decisions made under delegated authority by the Manager Development Services.
CARRIED UNANIMOUSLY 7/0
The Presiding Member, Cr Piantadosi and Cr Stubbs returned to the Chamber, the time being 8.40pm.
Her Worship the Mayor, Cr Klein vacated the Chair and the Presiding Member, Cr Piantadosi resumed the Chair, the time being 8.40pm.
10.16 Implementation of Council Resolutions
At the Ordinary Council meeting held in April 1998, it was resolved that an ongoing report be presented each month detailing the status of Council resolutions.
A table detailing those resolutions of the Council that are currently in the process of being implemented was submitted to the Committee for information.
Cr Merfield left the Chamber, the time being 8.43pm and returned at 8.45pm.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.16
SC – 17/07/08 MOVED Cr Pule, Seconded Cr Stubbs, that the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.
CARRIED UNANIMOUSLY 9/0
10.17 Calendar for August 2008 (Ref: G1128 – Sue Perkins, Executive Assistant)
The Manager Development Services left the Chamber, the time being 8.55pm and returned at 8.57pm.
A calendar of events for August 2008 was submitted to the Committee for consideration.
Council considered a possible date to conduct the CEO Performance Review Committee being Wednesday 27 August.
An addition was made to the Calendar to include the Small Business Centre East Metro meeting to be held on Thursday 31 July at 7.00am. Cr Gangell will be attending in Cr Elgar’s absence.
COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.17
SC – 18/07/08 MOVED Cr Elgar, Seconded Cr Pule, that the Calendar for August 2008, as amended, be adopted.
CARRIED UNANIMOUSLY 9/0
10.18 Use of the Common Seal (Ref: G0416 – Sue Perkins, Executive Assistant)
A report on the use of the Common Seal for the reporting period was submitted to the Committee for information.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.18
SC – 19/07/08 MOVED Cr Brinkworth, Seconded Cr Pule, that the report on the use of the Common Seal during the reporting period be received.
CARRIED UNANIMOUSLY 9/0
Cr Merfield left the Chamber, the time being 9.02pm and did not return.
11.0 PUBLIC QUESTIONS AND RIGHT OF REPLY
The following is a summary of each of the questions raised, together with a summary of the response to each question.
Mr Don Yates, 10 Thompson Road, Bassendean
Mr Yates asked if Council could consider the pathway at Anzac Parade to be updated from a dual pathway to a PSP standard in order that a response could be given to Main Roads.
The CEO advised that it would be the responsibility of the State Government to designate the status of the pathway.
Cr Stubbs and the Manager Development Services left the Chamber, the time being 9.04pm and returned at 9.05pm.
Mr Yates asked Council if it is aware that the same contractor that collects rubbish can also clean up storm pits by way of a storm bin system.
Mr Yates further asked Council if it is aware that the current contractor of household waste has been bought by Trans Pacific Industries.
The CEO confirmed that the Town is aware of this.
With regard to Wilson Street parking, Mr Yates queried whether the Town was aware that there was a proposal for a larger development which would include basement parking for 1,000 cars.
The CEO confirmed that the Town is aware of this.
12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
The Manager Development Services left the Chamber, the time being 9.12pm and returned at 9.14pm.
12.1 Notice of Motion – Cr Butler: Ashfield Reserve Lighting
Cr Butler advised in writing that she wished to move the following motion at this meeting:
“That Council seeks a report on the feasibility of using the old Swan Districts Football lights for the urgent lighting of Ashfield Reserve, by either affixing them to existing poles pointing in direction of the playground and the centre of the reserve; or source redundant poles from Synergy, with a view to urgent implementation.
COMMITTEE RECOMMENDATION – ITEM 12.1
SC - 20/07/08 MOVED Cr Butler, Seconded Cr Gangell, that Council seeks a report on the feasibility of using the old Swan Districts Football lights for the urgent lighting of Ashfield Reserve, by either affixing them to existing poles pointing in direction of the playground and the centre of the reserve; or source redundant poles from Synergy, with a view to urgent implementation.
CARRIED 7/1
Cr Piantadosi, Gangell, Brinkworth, Stubbs, Butler, Elgar and Pule voted in favour of the motion. Cr Klein voted against the motion.
12.2 Notice of Motion – Cr Elgar: Training Module entitled Performance Appraisals of the CEO
Cr Elgar advised in writing that she wished to move the following motion at this meeting:
“That the Town of Bassendean convene a WALGA “In House” training module entitled Performance Appraisals of the CEO prior to the first meeting of the Town’s newly formed Committee for the Review of the CEO’s Performance Appraisal.”
Following a request from Cr Gangell, the CEO is to provide the cost and availability of WALGA training staff to Council at next week’s OCM.
COMMITTEE RECOMMENDATION – ITEM 12.2
SC - 21/07/08 MOVED Cr Elgar, Seconded Cr Gangell, that the Town of Bassendean convene a WALGA “In House” training module entitled “Performance Appraisals of the CEO” prior to the first meeting of the Town’s newly formed Committee for the Review of the CEO’s Performance Appraisal.
CARRIED 7/1
Crs Klein, Gangell, Brinkworth, Stubbs, Butler, Elgar and Pule voted in favour of the motion. Cr Piantadosi voted against the motion.
12.3 Notice of Motion – Cr Gangell: Biodegradable Products for Serving Food and Drink at Functions and Events hosted by the Town
Cr Gangell had advised in writing that he wished to move the following motion at this meeting:
“That Council receives a report outlining the practicality, feasibility and cost involved in developing a policy that the Town only uses biodegradable products for serving food and drink at functions and events hosted by the Town.”
COMMITTEE RECOMMENDATION – ITEM 12.3
SC - 22/07/08 MOVED Cr Gangell, Seconded Cr Elgar, that Council receives a report outlining the practicality, feasibility and cost involved in developing a policy that the Town only uses biodegradable products for serving food and drink at functions and events hosted by the Town.
CARRIED UNANIMOUSLY 8/0
12.4 Notice of Motion – Cr Gangell: Increasing Parking Fees at Public Events
Cr Gangell advised in writing that he wished to move the following motion at this meeting:
“That Council receives a report on the feasibility of increasing parking fees at the Town's public events from $2 to $5 to help assist with the cost recovery associated with the public event.”
COMMITTEE RECOMMENDATION – ITEM 12.4
SC - 23/07/08 MOVED Cr Gangell, Seconded Cr Pule, that Council receives a report on the feasibility of increasing parking fees at the Town's public events from $2 to $5 to help assist with the cost recovery associated with the public event.”
CARRIED 5/3
Cr Piantadosi, Gangell, Butler, Elgar and Pule voted in favour of the motion. Crs Klein, Brinkworth and Stubbs voted against the motion.
12.5 Notice of Motion – Cr Gangell: Speed Cushion
Cr Gangell advised in writing that he wished to move the following motion at this meeting:
“That Council receives a report on the effectiveness and cost associated with the Speed Cushion available through Safer Roads and currently being trialled in Fitzgerald Street, North Perth, as a potential speed deterrent to be used by the Town of Bassendean.”
COMMITTEE RECOMMENDATION – ITEM 12.5
MOVED Cr Gangell, Seconded Cr Elgar, that Council receives a report on the effectiveness and cost associated with the Speed Cushion available through Safer Roads and currently being trialled in Fitzgerald Street, North Perth, as a potential speed deterrent to be used by the Town of Bassendean. DUE TO AN EQUALITY OF VOTES (4/4), THE PRESIDING MEMBER CAST HIS SECOND VOTE AGAINST THE MOTION, RESULTING IN THE MOTION BEING LOST (4/5)
Crs Klein, Gangell, Elgar and Pule voted in favour of the motion. Crs Piantadosi, Brinkworth, Stubbs and Butler voted against the motion.
12.6 Notice of Motion – Cr Stubbs: Ticket Gate, Steel Blue Oval Bassendean
Cr Stubbs advised in writing that she wished to move the following motion at this meeting:
“That Council receives a report on the establishment of a ticket gate at Steel Blue Oval Bassendean located off Guildford Road.”
COMMITTEE RECOMMENDATION – ITEM 12.6
SC - 24/07/08 MOVED Cr Stubbs, Seconded Cr Piantadosi, that Council receives a report on the establishment of a ticket gate at Steel Blue Oval Bassendean located off Guildford Road.
CARRIED 6/2
Crs Piantadosi, Gangell, Brinkworth, Stubbs, Butler and Elgar voted in favour of the motion. Crs Klein and Pule voted against the motion.
13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING
Nil
14.0 CONFIDENTIAL BUSINESS
MOVED Cr Elgar, Seconded Cr Pule, that the meeting be closed to members of the public in accordance with Section 5.23(2)(e) of the Local Government Act 1995, the time being 9.57pm.
CARRIED 6/2
Crs Klein, Brinkworth, Stubbs, Butler, Elgar and Pule voted in favour of the motion. Crs Piantadosi and Gangell voted against the motion.
14.1 Notice of Motion - Eden Hill Shopping Centre (Ref: GOVN/CCLMEET/6 & 1 – Gary Evershed, Chief Executive Officer)
The CEO strongly advised that this matter be discussed behind closed doors in accordance with Section 5.23 of the Local Government Act, as, if disclosed, would reveal information that has a commercial value to a person and is information about the business, professional, commercial or financial affairs of a person.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.1
SC - 25/07/08 MOVED Cr Elgar, Seconded Cr Klein, that, Council adopts the Standing Committee Recommendation as shown in the Confidential Report to the Standing Committee Agenda of 15 July 2008.
CARRIED UNANIMOUSLY 8/0
MOVED Cr Stubbs, Seconded Cr Pule, that the meeting proceeds with open doors, the time being 10.17pm.
CARRIED UNANIMOUSLY 8/0
As no members of the public returned to the Chamber, the reading aloud of the motions passed behind closed doors was dispensed with.
15.0 CLOSURE
The next Standing Committee meeting will be held on Tuesday, 19 August 2008.
There being no further business, the Presiding Member declared the meeting closed, the time being 10.17pm.
