Town of Bassendean: Agenda

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TOWN OF BASSENDEAN

NOTICE OF A MEETING OF THE

LOCAL STUDIES COLLECTION MANAGEMENT COMMITTEE

Dear Committee Member

A meeting of the Local Studies Collection Management Committee is to be held in the Council Chamber, 48 Old Perth Road, Bassendean, on Thursday, 7 August 2008, commencing at 9.00am.

Mr G F Evershed

CHIEF EXECUTIVE OFFICER

23 July 2008

A G E N D A

1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

2.0 PUBLIC QUESTION TIME

3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

4.0 DEPUTATIONS

5.0 CONFIRMATION OF MINUTES

5.1 Minutes of the Meeting held on 12 June 2008

OFFICER RECOMMENDATION – ITEM 5.1

That the minutes of the meeting held on 12 June 2008 be confirmed as a true record.

6.0 DECLARATIONS OF INTEREST

7.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

8.0 REPORTS

8.1 Local Studies Librarian’s Report (Carol Leigh)

CATALOGUING/INDEXING/PROCESSING

Newspaper and periodical articles – 27
Rate Books – 1103 entries (14680 entries in total - 13 rate books completed)
Bassendean Magnet – 40 entries (1329 entries in total)
Books/Pamphlets – 10
Photographs (individually scanned and catalogued) - 5
Serials - 3

INAUGURAL LIBRARY HISTORY LECTURE

This took place on Wednesday 25 June and was a most successful occasion. There was a good response from the public with 61 people attending. Library staff have received some very complimentary feedback about the evening. This has included several requests for further talks on Bassendean’s history.

ORAL HISTORY

The interview with Ms Joanne Parfitt has been postponed. Ms Parfitt is to contact Ms Leigh in approximately six weeks with regard to setting a date to carry out the full interview.

Ms Leigh has telephoned John van Hoek to enquire whether he would like to be the next interviewee in the program and he is very happy to participate. Maxine Laurie will contact him shortly. He has had a long association with the Ashfield Soccer Club.

ORAL HISTORY CONFERENCE

The Western Australian branch of the Oral History Association of Australia is holding its annual conference at Notre Dame University in Broome from 19-21 July 2008. Ms Leigh is attending this and it should prove to be most interesting and informative, with a range of people experienced in the field, addressing the theme, Oral Histories: Revealing Hidden Histories, with emphasis on the Kimberley region.

RATE BOOKS AND BASSENDEAN MAGNET INDEXES

Lesley Sinclair, Shirley Babis and David Blampey continue to add data to these indexes regularly. Efforts to obtain more volunteers for this project have so far been unsuccessful.

The indexers are now busy with the14th rate book.

LETTER TO LOCAL ORGANISATIONS

The Bassendean Preservation Group has made contact and is now sending material regularly via e-mail. The Bassendean Melody Club is also doing the same.

NEW SCANNER

A Canon Canoscan LiDE 600F scanner has been purchased and installed and seems to be very suitable for the needs of the Collection. It cost $259.00, including charges for delivery.

DISPLAY

The idea of displaying material from the Local Studies Collection at the Town’s Fair on 5 and 6 December is being worked on.

ENQUIRIES

Photographs of the Bassendean homestead – collection has 7 photographs.
43A North Road – query as to when the house was built. The Rate book index records a dwelling first there in 1916/1917. Resident maintains it was built much earlier and I have referred her to the State Records Office to view sewerage plans.
Information about the history of the house at 34 Anzac Terrace which used to be a mixed use dwelling – both a shop and a residence. Rate books, files in the records of the Town and the post office directories had some details.

OFFICER RECOMMENDATION – ITEM 8.1

That the Local Studies Librarian’s Report be received.

8.2 Financial Activity Statement

It should be noted that there has been no financial activity for the period ended 30 June 2008.

OFFICER RECOMMENDATION – ITEM 8.2

That the information regarding the Financial Activity Statement for the period ended 30 June 2008, be received.

10.0 PUBLIC QUESTIONS AND RIGHT OF REPLY

11.0 MOTIONS FOR WHICH PREVIOUS NOTICE HAS BEEN GIVEN

12.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

13.0 CONFIDENTIAL BUSINESS

14.0 CLOSURE

The next meeting of the Committee is to be held on Thursday, 9 October 2008.