Town of Bassendean: Agenda

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TOWN OF BASSENDEAN

NOTICE OF A MEETING OF THE

BASSENDEAN LOCAL EMERGENCY MANAGEMENT COMMITTEE

Dear Committee Member

A meeting of the Bassendean Local Emergency Management Committee of the Town of Bassendean will be held in the Council Chamber, 48 Old Perth Road, Bassendean, on Wednesday, 20 February 2008, commencing at 11.00am.

Mr G F Eversehd

CHIEF EXECUTIVE OFFICER

14 February 2008

A G E N D A

1.0 ELECTION OF DEPUTY PRESIDING MEMBER

At the 21 November 2007 meeting of the Committee, there were no nominations received for the position of Deputy Presiding Member and the matter was deferred.

Accordingly, the Director Community Development will conduct the election of the Deputy Presiding Member in accordance section 4.74, 5.12 and schedule 4.1 of the Local Government Act and Local Government (Elections) Regulations No. 77A.

The Chief Executive Officer has delegated authority to the Director Community Development to conduct the election of Deputy Presiding Member.

Nominations must be made in writing (forms are provided with the agenda) and a secret ballot will be conducted to decide the position.

2.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

3.0 PUBLIC QUESTION TIME

Members of the public who wish to do so may ask questions at this point in the agenda.

4.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

5.0 DEPUTATIONS

6.0 CONFIRMATION OF MINUTES

6.1 Minutes of the Bassendean Local Emergency Management Committee meeting held on 21 November 2007

OFFICER RECOMMENDATION – ITEM 6.1

That the minutes of the BLEMC meeting held on 21 November 2007, be confirmed as a true record.

7.0 ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION

8.0 DECLARATIONS OF INTEREST

9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

10.0 OFFICER REPORTS

10.1 Local Emergency Management Arrangements

SEMC Policy No 2.5 (Emergency Management in Local Government Districts) defines that for each meeting the LEMC should consider a number of items on the agenda as a minimum and includes:

Progress of emergency risk management process;
Progress of treatment strategies arising from emergency risk management process; and
Progress of development or review of local emergency management arrangements.

The Town’s newly adopted LEM Arrangements were forwarded to SEMC for registering.

SEMC has acknowledged receipt (see attachment 1 below) and included the outcome of a review of the Arrangements conducted by Emergency Management Western Australia (EMWA).

A number of issues have been raised by the review. The DCD has responded in writing that the Arrangements will be systematically reviewed and any amendments made in due course

The DCD proposes that the Project Control Group that was established to oversee the re-writing of the Town’s Arrangements be reinitiated to:

Consider the EMWA review findings; and
Report to the next available meeting recommendations relating to each of the issues raised.

OFFICER RECOMMENDATION – ITEM 10.1

That a project working group comprising the Director Community Development, ____________, ____________ and ___________ meet to:

Consider the issues identified in the Town’s Arrangements by Emergency Management Western Australia; and
Report to the next available meeting recommendations relating to each of the issues raised.

10.2 Contact Details and Keyholders

SEMC Policy No 2.5 (Emergency Management in Local Government Districts) defines that for each meeting, the LEMC should consider a number of items on the agenda as a minimum and includes confirmation of contact details and keyholders.

OFFICER RECOMMENDATION – ITEM 10.2

That the published contact details and keyholders are confirmed.

10.3 Post-Incident Reports and Post Exercise Reports

SEMC Policy No 2.5 (Emergency Management in Local Government Districts) defines that for each meeting the LEMC should consider a number of items on the agenda as a minimum and includes any post incident reports and post exercise reports generated since the last meeting.

10.4 Exercise

The DCD will provide a verbal report on planning progress of the exercise that has been promoted as taking place in the first quarter of the calendar year.

Policy No 2.5 provides that the Town’s Arrangements should be exercised at least annually and that the first calendar quarter meeting should consider the exercise timing for the following year.

The cost of conducting a desktop exercise should be referred for consideration in the draft 2008/2009 budget.

This item is listed for the Committee’s consideration.

OFFICER RECOMMENDATION – ITEM 10.4

That:

1. The verbal report on the proposed exercise be received;

2. A desk top exercise be planned for the first quarter of 2009; and

3. The Committee requests that Council considers allocating $3,000 in the draft 2008/2009 budget to conduct the desktop exercise.

10.5 AWARE funding

Applications are being received for the annual AWARE funding round with the close of acceptances being 28 March 2008.

The program comprises two components:

Training to enhance local understanding of Emergency Management and Emergency Risk Management (ERM); and
Grant scheme to undertake the ERM process and then to manage the implementation of the treatment strategies.

The Town has budgeted $7,000 for EM training and to prepare and equip the Town’s ECC.

The ERM process undertaken to achieve the Town’s revised Arrangements identified eight high risk hazards, with River flooding determined the highest risk hazard evident in the Town.

The Consultant’s Risk Analysis Report articulates the following flooding treatment options:

Prepare and test a Flood Hazard Plan for the ToB.
Land use in flood prone areas should not receive building approvals.
Support the HMA in it Public Education program through Council’s resources such as:

ToB Website
ToB Library
Education pamphlet drop with Council notices.

ToB should gather the demographics of the flood prone area based on the latest flood studies, with a view to establishing detailed response & recovery plans for these residents.
Provision of the flood prone data should generate the preparation of a road traffic contingency plan in the event of flood. This to be prepared in conjunction wit the Police.
Identify the number of Residents likely to require alternative accommodation in the event of flood.

DCD proposes a grant application be submitted to cover salaries, administration costs and implementation project costs of the treatment strategies for the Town’s highest profile risk - river flooding.

OFFICER RECOMMENDATION – ITEM 10.5

That the Town prepares and submits an application for AWARE Program Grant scheme funding to cover salaries, administration costs and implementation project costs of the treatment strategies for the Town’s highest profile risk - river flooding.

11.0 PUBLIC QUESTIONS AND RIGHT OF REPLY

12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

14.0 CONFIDENTIAL BUSINESS

15.0 CLOSURE

The next meeting of the Committee will be held on Wednesday, 21 May 2008 at 11.00am.

TOWN of BASSENDEAN

I would like to nominate ___________________________ for the position of Deputy Presiding Member of the Bassendean Local Emergency Management Committee.

Name: ______________________________

Signed:

Dated: