Town of Bassendean: Agenda

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TOWN OF BASSENDEAN

NOTICE OF A MEETING OF THE

STANDING COMMITTEE

Dear Committee Member

A meeting of the Standing Committee of the Town of Bassendean will be held on Tuesday, 18 November 2008, in the Council Chamber, 48 Old Perth Road, Bassendean, commencing at 7.00pm.

GRAEME HAGGART

ACTING CHIEF EXECUTIVE OFFICER

14 November 2008

A G E N D A

1.0 INSPECTIONS

COUNCILLORS: PLEASE NOTE THAT INSPECTIONS WILL COMMENCE AT 5.30PM.

1.1 7 Lyneham Place, Bassendean – Proposed Residential Development

2.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

3.0 PUBLIC QUESTION TIME

4.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

Leave of Absence

Her Worship the Mayor, Cr Tina Klein

Cr Lynda Butler

5.0 DEPUTATIONS AND PETITIONS

6.0 CONFIRMATION OF MINUTES

6.1 Standing Committee Meeting held on 21 October 2008

OFFICER RECOMMENDATION – ITEM 6.1(a)

That the minutes of the Standing Committee meeting held on 16 September 2008, be received.

Correction to the Standing Committee Minutes of 21 October 2008 – Item 7.0: Announcements by the Presiding Member Without Discussion

Comment

Standing Orders No. 20 states that at any meeting of the Council or a Committee, the Presiding Member may announce or raise any matter of interest or affecting the Town and there is not to be any discussion on the matter.

Following discussions held at the October 2008 Ordinary Council meeting, Cr Piantadosi expressed his concern regarding statements included in this part of the unconfirmed minutes, which he believed were incorrect. In order to rectify the situation, Officers recommend the following amendment to the minutes:

“That the paragraph contained within the October 2008 Standing Committee Minutes under Announcements by the Presiding Member Without Discussion, which reads:

The Presiding Member referred to the recent farewell function held for the previous CEO of the Town, and expressed disappointment at the poor attendance level of Councillors.

It should be noted that this was a staff function for the previous CEO.

The Presiding Member further referred to the Code of Conduct and following what he believes were allegations made against him to the Department, expressed concern that correct protocol had not been followed, as he had not received a copy of the allegations to which he is entitled. The Acting CEO has advised him that the Department has deemed that there is no case for him to answer, however, he is pursuing a matter which he believes could turn out to be of a criminal nature” -

be deleted and replaced with the following:

“The Presiding Member, Cr Piantadosi, made the following announcements:

1. The CEO’s farewell; and

2. The Code of Conduct.”

OFFICER RECOMMENDATION – ITEM 6.1(b)

That the minutes of the Standing Committee meeting held on 16 September 2008, as amended, be confirmed as a true record.

7.0 ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION

8.0 DECLARATIONS OF INTEREST

9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

10.0 REPORTS

10.1 Review of Community Venue Hire Procedures (Ref: COUP/USAGE/7 - Travis Moore, Recreation Development Officer)

Report Summary

The Town manages four multi-purpose community venues available for hire.
All four venues currently facilitate functions of all types including, 18th/21st birthday parties, engagement parties, weddings, meetings, dances etc.
The Town has experienced a recent increase in the amount of incidents occurring during high risk functions resulting in damage to the hired facility.
Recreation Development Officer recommends that Council increases the maximum bond amount to $1,500 for the Alf Faulkner Hall, Bassendean Community Hall, Seniors’ and Community Centre and $3,000 for the Cyril Jackson Recreation Centre.

PURPOSE

The purpose of this report is for Council to review the Town’s community venue hire procedures and consider the bond fee structure.

BACKGROUND

Town of Bassendean Facilities Plan

In 2006, the Bassendean Town Council resolved to contract leisure consultants, Jill Powell & Associates, to undertake a review of the Town’s community facilities and make recommendations on ways to optimise usage of the facilities. The outcome of this process was the development of a Facilities Plan for the Town of Bassendean.

The plan identifies the need for the provision of facilities for wide community access.

The Town currently provides 4 venues for hire to the community to accommodate a range of functions and activities, including 18th/21st birthday parties, engagement parties, weddings, meetings, dances etc.

Whilst incidents of damage have occurred during all types of functions in the past, the majority of issues experienced have occurred during high risk birthday functions e.g. 18th/21st birthday functions.

In 2007, the Town experienced 4 functions that incurred damage to the venue hired and required retention of bonds to cover the costs of repair following the event.

Officers subsequently implemented a range of precautionary procedures in an effort to ensure all community functions occurring in the Town’s facilities are held in a safe and responsible manner. These procedures include: face to face meetings with all high risk function organisers prior to their functions; increasing the amount payable for venue hire bonds from $500 to $1,000; development of a safe party tips guide; and pre-advising Kiara Police of potentially “risky” community functions.

This year to date, the Town has experienced 6 functions that have resulted in the hired venue incurring significant damage, 5 of which were 18th and 21st birthday functions.

RELEVANT LAW AND POLICY

Local Govt Act 1995

CONSULTATION

Consultation has occurred with a range of personnel during the preparation of this report, including:, Kiara Police, City of Bayswater, Town of Vincent, Shire of Mundaring, the Town’s Manager Leisure Services and Building Facilities Supervisor.

In researching procedures for the management of high risk functions, Officers underwent consultation with other Local Government Authorities with comparable facilities.

Officers from the other LGA’s reported differing methods for the management of their community facilities. See details in table below.

Local Council	Hire Community venues for high risk functions?	Bond amounts	Security implications	Other procedures
Shire of Mundaring	Yes	$300 - $500	Security is recommended however is not enforced.	Face to face meetings with applicant prior to booking.
Town of Vincent	Yes	$2000 - $3000	At least one security guard is required at the function.	Venues only hired out to parents or persons over the age of 18.
City of Bayswater	Yes, however only at one venue (Les Hansman Community Centre)	$1000	One guard per 50 attendees, minimum of 2 guards per function	Random security visits during function.

SUSTAINABILITY & STRATEGIC PLAN ALIGNMENT

In carrying out its functions a local government is to use its best endeavours to meet the needs of current and future generations through integration of environmental protection, social advancement and economic prosperity. (Section 1.3 of the Local Government Act).

This report has a medium strategic impact.

In addition, the Town’s Facilities Plan states that “community expectations” of the standard of facilities have risen and continue to rise”. Amending the Towns high risk function management procedures will ensure that the Towns facilities are maintained at a level that will not only meet the community’s expectations, but is also in line with the Town’s strategic planning decisions.

Community Wellbeing:

Amending the Towns high risk functions management procedures would assist in ensuring community safety, whilst still providing affordable and accessible facilities for community access.

Economic Vitality & Financial Considerations:

In 2007/2008, the Town received $2,941 in revenue from the hiring of facilities for high risk functions. If Council decides to cease the hiring of the Town’s community facilities for high risk functions an estimated loss in revenue of $3,000 per year is expected.

This year to date, the Town has incurred $4833 in damages resulting from the facilitation of high risk functions. This is an overall increase in damage costs of $1,820 from 2007.

Fees and Charges, including conditions bonds are set annually by Council and adopted in the Budget. Changes to the adopted Fees and Charges requires advertising by way of public notice informing of the changed fees and dates of implementation.

Currently the Town administers the following bond fee structure when hiring community facilities for the purpose of social functions:

BONDS SCHEDULE

Criteria	Low risk	Medium risk	High risk	Very high risk
Type of Activity	1	3	5	7
Is Alcohol Consumption involved	1	3	5	7
Past Hire Record	1	2	7	7
Likelihood of damage	1	2	7	10
Number of People	1	4	5	6

Total Bonds Criteria Score	Bond Payable
5 points	$0
6 to 13 points	$300
14 to 18 points	$500
19 to 24 points	$1000
25+ points	Do Not Hire

Very high risk	$1000
High risk	$500
Medium Risk	$300
Low Risk	Nil

The following bond fee structure is proposed:

BONDS SCHEDULE

Criteria	Low risk	Medium risk	High risk	Very high risk
Type of Activity	1	3	5	7
Is Alcohol Consumption involved	1	3	5	7
Past Hire Record	1	2	7	7
Likelihood of damage	1	2	7	10
Number of People	1	4	5	6

Total Bonds Criteria Score	Bond Payable
5 points	$0
6 to 13 points	$300
14 to 18 points	$500
19 to 24 points	$1500
25+ points	$3000

Very high risk (All high risk functions at Cyril Jackson Recreation Centre)	$3000
High risk (All high risk functions at Bassendean Community Hall, Alf Faulkner Hall and Seniors & Community Centre.	$1500
Medium risk	$500
Moderate risk	$300
Low risk	Nil

RISK MANAGEMENT

Reputation

The Town’s community facilities play an important role in the provision of opportunities for the community to socialise and through providing an affordable option for function hire.

OPTIONS

At this time, Council is presented with three options:

1. Maintain current high risk birthday management procedures and bond amounts;

2. Resolve to only accept high risk bookings at a limited number of venues and increase the maximum bond amount to $1,500; or

3. Increase the maximum bond amounts to $3,000 for Cyril Jackson Recreation Centre and $1500 for Bassendean Community Hall, Alf Faulkner Hall and Seniors & Community Centre;

COMMENT

The Town currently manages 4 community venues which are hired for the purposes of social functions i.e. Cyril Jackson Recreation Centre, Alf Faulkner Hall, Seniors & Community Centre, Bassendean Community Hall.

Recently, the Town has experienced an increase in the amount of high risk functions, eg 18th/21st birthday functions, which have subsequently resulted in damage to the hired facility. The damage has included, smashed windows/doors, broken mirrors, broken glass and spillages on floors/carpets.

Whilst significant improvements have already been made to the Town’s high risk management procedures, the amount of this type of function has increased due to other Local Authorities increasing their bond amounts and implementing tighter restrictions on the hiring of venues for high risk functions.

Community Venues hired for high risk functions

The Cyril Jackson Recreation Centre, in particular, has experienced several recent incidents of anti-social behaviour occurring at functions that has resulted in damage to the facility and in some instances has required police attendance.

The characteristics/features of the Recreation Centre may or may not leave it more vulnerable to higher incidences of anti-social behaviour. For example, the high venue capacity (i.e. main hall is licensed to accommodate 400 persons) and the location of the venue being somewhat isolated (i.e. it is tucked away from Guildford Rd).

It has been reported in recent media that a function at Alf Faulkner Hall resulted in a person being seriously injured. This function was booked as a dinner function, however, was gate crashed by partygoers attending a nearby party.

In contrast, the Bassendean Community Hall has only experienced one function which has resulted in damage to the facility over the past year and has in general remained one of the more successful venues for the holding of all types of functions including 18th/21st birthday functions.

Bond fee structure

As a standard practice the Town currently implements a $1,000 bond on all functions deemed to be very high risk. However, this amount is not always sufficient to cover the entire costs of repair and retrieving the additional costs can be a difficult process.

One function this year has incurred damage costs over the $1,000 bond limit, whilst two more functions have incurred damages of over $700.

If Council decides to maintain the current bond structure and high risk functions management procedures, it is recommended that a further review of the procedures be conducted in 6 months with a subsequent follow up report to be provided to Council.

If Council decides to limit the number of the Towns’ venues which are hired for high risk functions it may decide to adopt a similar management model to that of the City of Bayswater, whereby one community facility is made available for high risk functions.

Senior Sgt Waghorn, OIC, Kiara Police Station, supports the Town consolidating the number of facilities which allow high risk functions.

Both the Alf Faulkner Hall and Bassendean Community Hall are considered to be of suitable size to facilitate safe parties, however, due to its location away from residential areas, limited access points and a history of successful functions, it is recommended that the Bassendean Community Hall be the most suitable venue for this management model.

At its recent meeting the Cyril Jackson Recreation Centre Management Committee resolved to support the facilitation of high risk functions at the Centre, as the Committee felt is was important to continue to provide the community with the opportunity to access the Centre for functions of all types. Furthermore, the Committee recommended an increase in the maximum bond amount to $3,000 and that a one guard per 50 person clause for high risk functions be included in the conditions of hire.

Currently, there is no specific requirement for hirers to provide security, however, details of security measures are requested and licensed security is highly recommended.

The industry standard for the provision of security at events/functions is to provide a minimum of two security personnel from licensed security firms for the first 100 patrons and one additional security personnel from licensed security firms for each subsequent 100 patrons.

If Council decides to continue to facilitate high risk functions at all of the Town’s community venues, it is recommended that Council adopt the Cyril Jackson Recreation Centre Management Committees recommendation to increase the maximum bond amount to $3,000 for the Cyril Jackson Recreation Centre.

However, due to the size and characteristics of the Bassendean Community Hall, Alf Faulkner Hall and Seniors & Community Centre, it is recommended that the maximum bond amount applicable for high risk functions at these facilities be increased to $1,500. In addition, it is recommended that a clause be added to the conditions of hire regarding the requirement to provide security in-line with industry standards.

Summary

The Recreation Development Officer recommends that the Town continues to provide the community with access for high risk functions, however, with increased bond amounts of $3,000 at Cyril Jackson Recreation Centre and $1,500 at Alf Faulkner Hall, Bassendean Community Hall and Seniors & Community Centre. Furthermore, it is recommended that a clause of “high risk functions require a minimum of two security personnel from licensed security firms for the first 100 patrons and one additional security personnel from licensed security firms for each subsequent 100 patrons” be included in the conditions of hire.

OFFICER RECOMMENDATION – ITEM 10.1

That Council:

1. Advertises and implements an increased community venue hire maximum bond amount to $3,000 for the Cyril Jackson Recreation Centre and $1,500 for the Bassendean Community Hall, Alf Faulkner Hall and Seniors & Community Centre; and

2. Implements a clause in the conditions of hire for the Cyril Jackson Recreation Centre, Bassendean Community Hall, Alf Faulkner Hall and Seniors & Community Centre stating that “high risk functions require a minimum of two security personnel from licensed security firms for the first 100 patrons and one additional security personnel from licensed security firms for each subsequent 100 patrons”.

TO BE CARRIED BY AN ABSOLUTE MAJORITY VOTE UNDER CLAUSE 6.16)(3) OF THE LOCAL GOVERNMENT ACT 1995 TO AMEND FEES AND CHARGES PREVIOUSLY ADOPTED BY COUNCIL.

10.2 Public Events Parking Fees Report (Ref: RECC/EVMNGT/3 – Patrick Quigley, Manager Leisure Services)

Report Summary

In November 2006, Council resolved for a report to be prepared on the feasibility of increasing parking fees at the Town’s public events.
At the time the Town undertook market research to evaluate community feedback on this proposal, with the feedback strongly opposing any increases in the parking fees.
Council subsequently resolved in July 2007 for parking fees at public events to remain at $2 per vehicle for 2007/08.
In July 2008, Council resolved for another report to be prepared on the feasibility of increasing parking fees at the Town’s public events to assist with cost recovery.
The Council adopted Fees and Charges Schedule lists a parking fee of $2 for 2008/09.
Manager Leisure Services recommends that the parking fees should remain at the existing fee of $2 per vehicle.

PURPOSE

The purpose of this report is for Council to receive information on the feasibility of increasing parking fees at the Town’s public events.

BACKGROUND

The timeline below provides a background on the cost recovery strategies previously considered by Council for its public events:

April 2006 - Council resolves to not undertake any further cost recovery strategies at its public events, to ensure free access to events and allow community groups the continued opportunity to undertake fundraising (OCM 18/04/06).

November 2006 - Council resolves for a report to be prepared on the feasibility of increasing parking fees at the Town’s public events from $2 to $5 (OCM 40/11/06).

July 2007 - Report presented to Council incorporating community feedback that strongly opposes any increases in parking fees. Council resolved (OCM – 11/07/07) that the parking fees at public events to remain at $2 per vehicle for 2007/08.

July 2008 – Following a Notice of Motion, Council resolved (OCM – 35/07/08) that a report to be presented on the feasibility of increasing parking fees at the Town’s public events to assist with cost recovery.

RELEVANT LAW AND POLICY

Local Govt Act 1995

CONSULTATION

In March 2007, the Town contracted a market researcher to undertake community consultation to gather feedback on a range of issues relating to the Town’s public events.

One of the questions asked during the community consultation was “The Town currently charges a $2 parking fee per vehicle at its public events, would you be prepared to pay more, say $3, $4 or $5?”.

A total of 147 respondents provided feedback.

Of the respondents asked, 32% (47 people) were prepared to pay $3 for parking whilst 68% (100 people) were not. 14% (21 people) were prepared to pay $4 for parking whilst, the majority 86% (126 people), were not. Only 7% (11 people) were prepared to pay $5 for parking, whilst the over whelming majority of 93% (136 people) were not. Furthermore, a total of ten people indicated that they had walked to the event.

A number of respondents provided additional comments on the parking fee proposals. The comments made against increasing the fee included:

Two dollars is enough;

I am happy to pay $2;

$2 is fair, parking should have been free, do not get greedy.

The comments made in favour of increasing the fee included:

“I am happy to pay more depending on the event”;

“Yes, if it’s for a good cause”.

SUSTAINABILITY & CORPORATE PLAN ALIGNMENT

This report has a low strategic impact.

Community Wellbeing: To enhance the quality of community life in the Town characterised by vibrant participation, cohesiveness, increased social capital and recognition of the need for social justice and community safety.

The Town’s public events enhance the quality of community life by providing opportunities for people in the community to celebrate dates of significance (e.g. Australia Day, NAIDOC Week, ANZAC Day etc); enabling people to receive a better understanding and appreciation of other cultures and bringing people of all ages together to promote community cohesion.

Economic Vitality & Financial Considerations: To foster economic prosperity in the Town and Region.

The Local Government Act 1995 prescribes that Councils shall adopt fees and charges and advertised these fees and charges. For this reason, an open donation is not permitted, eg gold coin donation. The Council adopted Fees and Charges Schedule lists a parking fee of $2 for 2008/09.

The Town presently receives between $500 and $1,500 in parking income per event. The amount of parking income depends on the nature of the event, attendance levels, proximity to public transport and ability to create controlled parking zones around the event venues.

The table below illustrates the potential income to the Town if parking fees were increased.

Parking Fee	Potential Income
$3 per vehicle	$750 to $2,250 per event
$4 per vehicle	$1,000 to $3,000 per event
$5 per vehicle	$1,250 to $3,750 per event

Of the potential income received from parking fees charged at public events, approximately 40% is provided to a nominated community group who oversee the parking management at public events.

Leadership in Business Excellence: To strengthen the Town’s position as an innovative, independent local government achieving business excellence.

The provision of public events assists the Town in reinforcing its branding or positioning “as a place that fosters Recreation, Culture and The Arts within Perth’s Eastern Region”.

RISK MANAGEMENT

The main risk associated in increasing the parking fees for the Town’s public events is decreased attendance by the community.

OPTIONS

Three options are presented to Council as follows:

1. Increase the parking fees to an agreed value (say $3, $4 or $5 per vehicle);

2. Keep the parking fees at the current rate of $2 per vehicle; or

3. Abolish parking fees.

COMMENT

Parking fees at the Town’s public events commenced approximately five years ago as a gold coin donation to assist with fundraising programs run by recognized charities. The gold coin donation was later formalized as a $2 parking fee, which was initially met with an adverse response from event patrons.

From the previous community consultation, the majority of the community would be dissatisfied with further increases in parking fees. However, given that 32% of respondents were in support of the increase to $3 and other supportive information suggesting that a small number of attendees are walking to events, the Council may consider a staged approach by phasing in small incremental parking fee increases over a period of time.

One suggestion is that the Town could trial a small increase of the parking fee to $3 and gauge the reaction from the public in future surveys. This may be supported by the addition of information on event flyers informing the public that “the parking fee assists with the fundraising of local community groups”. This is because community groups receive nominal payments from the Town in undertaking parking coordination at the events.

Council’s philosophy (based on precedence) is to provide events at little or no cost to the public to attend. Any decision to substantially increase fees, including for parking, may be perceived to be contrary to this philosophy.

The 2008/09 Schedule of Fees and Charges recently adopted by Council includes a $2 fee per vehicle at public events.

Leisure Services Officers consider that the Town is already undertaking sufficient strategies to subsidize Council’s contribution to public events, including: seeking ongoing external funding and sponsorship, and charging stallholder fees, site fees and $2 parking fees.

In summary, the Manager Leisure Services recommends that the existing $2 parking fee is sufficient and should remain, based on previous feedback from the community and the potential negative affects on community participation if the fees were increased.

OFFICER RECOMMENDATION – ITEM 10.2

That parking fees at the Town’s public events remain at $2 per vehicle.

10.3 Proposed Amendment No. 1 to Local Planning Scheme No. 10 - Introducing the R Inner City Code to the Town Centre Zone (Ref: LUAP/PLANNG/1 – Brian Reed, Manager Development Services)

Report Summary

At its last meeting Council resolved to pursue a R Inner City Code for the Town Centre
Scheme amendment documents have been prepared in accordance with Council’s resolution
Council is asked to endorse the initiation of the Scheme amendment.

PURPOSE

The purpose of this report is for Council to initiate an amendment to the Local Planning Scheme No. 10 to apply a residential density of R Inner City to the Town Centre Zone.

BACKGROUND

This matter was last considered by Council at its meeting held last month when it was resolved that:

1 Council endorses the use of the R Inner City Code for the Town Centre under Local Planning Scheme No. 10; and

2. The Acting Chief Executive Officer be requested to arrange for Scheme Amendment documents to be prepared for Council’s consideration and endorsement.

RELEVANT LAW AND POLICY

Planning and Development Act 2005

Town Planning Regulations 1967

Bassendean Town Centre Area Strategy and Guidelines.

CONSULTATION

The Town Planning Regulations prescribe the level of consultation that is required for an amendment to a Local Planning Scheme. In general terms, consultation is required with the Department of the Environment before the amendment may be advertised for public comment. The public comment period generally runs for 6 weeks.

It is proposed to write to each land owner inviting comment of the proposed amendment as part of the general advertising.

The Regulations prescribe that where a proposed amendment, in summary, is consistent:

with the purposes for which a town planning scheme may be made;
with the Regulations;
with the Metropolitan Region Scheme; or
and any statement of planning policy under section 5AA of the Act;

the proposed amendment may be advertised without the consent of the Commission. This aspect is dealt with in part 2 of the recommendation.

SUSTAINABILITY & STRATEGIC PLAN ALIGNMENT

In carrying out its functions a local government is to use its best endeavours to meet the needs of current and future generations through an integration of environmental protection, social advancement and economic prosperity. (Section 1.3 of the Local Government Act).

This report has a high strategic impact.

Environmental Enhancement: To ensure an integrated approach to enhancing the built environment and protecting the natural environmental that provides a sustainable environment for future generations.

Community Wellbeing: To enhance the quality of community life in the Town characterised by vibrant participation, cohesiveness, increased social capital and recognition of the need for social justice and community safety.

Economic Vitality & Financial Considerations: To foster economic prosperity in the Town and Region.

Leadership in Business Excellence: To strengthen the Town’s position as an innovative, independent local government achieving business excellence.

RISK MANAGEMENT

The Manager Development Services cannot identify any risks in initiating the amendment. It will allow the general community and land owners to have input into the future direction for the Town Centre.

It should also give certainty to land owners and developers as to the appropriate density code for the Town Centre for the immediate future.

OPTIONS

Having regard to the direction given by Council at its last meeting, Council’s only realistic option is to resolve to amend the Scheme as recommended.

COMMENT

The necessary Scheme amendment document has been prepared by the Manager Development Services, and may be found in the attachments section of the agenda.

OFFICER RECOMMENDATION – ITEM 10.3

That:

1. The Town of Bassendean, under and by virtue of the powers conferred upon it in that behalf by the Planning and Development Act 2005, hereby amends the above Local Planning Scheme No. 10 by amending clause 5.10.3 to read:

The local government may, at its discretion, permit residential development within the Town Centre Zone to a maximum density of R Inner City. Residential development shall only be permitted where the local government is satisfied that this development is complementary to the scale and character of buildings within the Town Centre Zone.

and

2. Council considers that the proposed amendment is consistent with the purposes for which a town planning scheme may be made, the Regulations, the Metropolitan Region Scheme, and any statement of planning policy under Section 5AA of the Planning and Development Act 2005.

10.4 Bassendean Regional Cultural Advancement Group Community Strategic Plan 2008 – 2011 (Ref: – Graeme Haggart, Acting Chief Executive Officer & Phil Baker, Acting Director Community Development)

Report Summary

The Bassendean Cultural Advancement Group, a group of local Nyoongar people, has developed a “plan for self determination” in the form of a “Community Strategic Plan 2008 – 2011”.
The Plan lists four key objectives and identifies supporting strategies.
It may form the basis of a partnership between the Town of Bassendean and indigenous residents.

PURPOSE

The purpose of this report is for Council to determine what action to take in response to the Bassendean Regional Cultural Advancement Group’s, “Community Strategic Plan 2008 – 2011”.

BACKGROUND

The Bassendean Regional Cultural Advancement Group was established in early 2007 and has been meeting monthly in order to develop a plan for the future for local Aboriginal people.

The Town conducted a series of focus groups including one for ATSI people, when developing the Vision 2030 Community Plan. As a result of this input a number of desirable outcomes for the Aboriginal community were identified with a strong sense that these needed to be translated into action in the more immediate future.

“We need regular meetings and we need to see actions coming out of these meetings … If we’re going to talk about a vision, we need Government and Council to act on the vision, not just talk about it …” (Vision 2030 Community Plan)

This need to act coincided with Council’s own wish to work with a group which could represent Aboriginal interests when considering works which needed to be undertaken on sacred sites and also when trying to resolve issues relating to family conflicts within the Town.

The Group were able to fulfil this role as they were an inclusive in terms of membership and anyone who wished to become a part could do so. Hence were seen as being able to speak on behalf of all Aboriginal people in the community rather than representing a specific group.

From these beginnings, the Group has engaged in dialogue with the Town and by way of example of a specific practical project which has been undertaken they have assisted in the planning and programming of the annual NAIDOC family day.

The work of the Group has now advanced to the degree that they have articulated their vision of how the Aboriginal community and the Town can work together through the presentation of the Community Strategic Plan 2008 – 2011. The document states the following vision:

“By 2011 the indigenous community of the Town of Bassendean will have begun to experience an enjoyable lifestyle reflecting the family values and aspirations of the concerned members of the indigenous community, supported by our small but proactive local government Council”.

The Group has requested that their Plan be presented to Council.

The document gives focus to the indigenous community in developing, with the support of the Council, their family values and aspirations. It is a community response to the declared needs of indigenous people.

RELEVANT LAW AND POLICY

Local Govt Act 1995

CONSULTATION

The Regional Cultural Advancement Group is inclusive being open to all members of the aboriginal community to attend. The Group has consulted with the Gosnells Regional Indigenous Advancement Group during their establishment.

The DCD regards the Group as a legitimate spokes-group for that community.

SUSTAINABILITY & STRATEGIC PLAN ALIGNMENT

This report has a high strategic impact.

The Regional Cultural Advancement Group states:

Environmental Enhancement:

“We will work together, and with the river and the land, to bring health and opportunity to all. Aboriginal people will strengthen ourselves through our culture, and our links to this land and water.”

Community Wellbeing:

“Work in partnership with and advise Town of Bassendean and other relevant organisations, of resource requirements to service the local Indigenous Community based on the Social, Economic, Cultural and Environmental needs of its people.”

Economic Vitality & Financial Considerations:

“Develop partnerships with State, Commonwealth and Local Government agencies to influence liaison and support for the provision of services to indigenous families including youth and individuals.”

Leadership in Business Excellence:

The Plan is an innovative blueprint for the development of partnerships with the indigenous community in a practical and positive way.

RISK MANAGEMENT

The major risks associated with receiving the Plan are in effectively managing expectations by the Group on what can be delivered by the Town and in what timeframe. Concern is expressed by the A/CEO that the Plan proposes the Town assume responsibility for accomplishment of various tasks that currently are not budgeted for, be it financial or staff time resources, and proposes timeframes for accomplishment that are generally unrealistic and unattainable. These concerns can be the basis of discussion with the Group in order that they are effectively managed.

OPTIONS

Council may wish to receive or not receive the Community Strategic Plan and whether to enter into further dialogue with the Regional Cultural Advancement Group.

COMMENT

The Regional Cultural Advancement Group has prepared the Community Strategic Plan 2008 – 2011 in conjunction with the Aboriginal community of the Town. This is the first time a representative Aboriginal group has articulated a vision on how the Aboriginal community can work with the Town in addressing the issues facing Aboriginal people to the benefit of all members of the community.

The added advantage the Group delivers the Town is in providing a direct and representative voice to the local Nyoongar community on issues important to the Town that might arise from time to time. The feedback to the Town is then that of the Aboriginal community as a whole and not merely that from the Elders. Note that all members of the Aboriginal community, including Elders, are welcomed to contribute to the Group.

The Group established in the City of Gosnells are now implementing an agreed Plan that has been adopted by the City. Several of the initiatives in their Plan are part funded by the City. All (Section 18) Aboriginal Heritage consultations in the City of Gosnells are conducted with the Group.

The full report is attached.

OFFICER RECOMMENDATION – ITEM 10.4

That Council:

1. Acknowledges the efforts of the participants in the Bassendean Regional Cultural Advancement Group Community Strategic Plan 2008 - 2011; and

2. Receives the Plan.

10.5 Six Bedroom Residential Building – Lot 500 (No. 7) Lyneham Place Bassendean – Owner: Baptist Care/Department of Housing & Works, Applicant: Graeme Langley Architect (Ref: 2008-127- Michael Whitbread, (Senior Planning Officer)

Report Summary

The proposal seeks Council approval for the development of a six bedroom residential building on the Broadway frontage with a reduced number of car parking bays
The request is based on the number of staff employed and the fact that residents of the complex do not drive.
All other planning aspects of the development would comply with Scheme requirements.
A conditional approval is recommended.

PURPOSE

The applicant is seeking approval to build an additional six bedroom residential building facilities as an addition to an existing Residential Building, used for the community care of intellectually disabled persons.

The applicant is seeking Council approval for the development that includes a reduction in on-site car parking provision from 9 Bays to provide 4 onsite car parking bays that would cater for both employees and visitors at the site at any one time.

BACKGROUND

The subject site on Lyneham Place has been development as a 10 bedroom low care supported aged facility on a 2126m2 site. In addition to the frontage to Lyneham Place the site also enjoys street frontage to Broadway.

The Town originally developed the site provided 4 on-site bays within the in front of the residential building to Lyneham Place. In order to meet Scheme requirements at that time a separate car park for approximately 6 bays is available with access from Broadway.

RELEVANT LAW AND POLICY

Local Planning Scheme No. 10.

CONSULTATION

The proposed ‘residential building’ is a discretionary land use under the Scheme, however, it does not require to be advertised for public consultation.

RISK MANAGEMENT

The proposed reduction in parking for the new development to Broadway would not create a precedent as the number of bays provided would reflect the parking demand created by this purpose built development.

Similarly the car parking for the existing aged care facility would be reduced by 6 on-site car parking currently provided on the vacant portion of the land to the Broadway frontage of the site.

In terms of the land use proposed, the land-use `Residential Building’ is defined where there a 6 of more unrelated persons sharing a dwelling. In this instance the proposed development involves an extension to an existing facility that already houses 10 persons, plus on-site carers. This facility has been operating for several years and there are no records of any issues with its operation.

OPTIONS

Council’s options are:

1. To approve the application subject to standard conditions for this form of development including a condition requiring that the additional bays are constructed

2. Defer the application pending the submission of revised plans demonstrating the required number of on-site car parking bays.

COMMENT

Clause 5.5.1 of Town Planning Scheme No.10 states that:

“Except for development in respect of which the Residential Design Codes apply, if a development is the subject to an application for planning approval and does not comply with a standard or requirement prescribed under the Scheme, the local government may, despite the non-compliance, approve the application unconditionally or subject to conditions as the local government thinks fit.”

Table 2 of Local Planning Scheme No. 10 would require for a residential building land use the provision of on-site car parking bays at the rate of 1.5 spaces per bed. On this basis, the proposed development would require 9 on site car parking bays. A total of 4 bays have been provided for the 6 bedroom residential building resulting in a shortfall of 5 bays.

In addition, the existing 10 bedroom building has provided 10 on-site parking bays. However, 6 of these located on the rear undeveloped portion of the site will be removed as a result of the proposed development.

Given that the current Scheme requirement for the overall development would be 24 bays, and that the applicant proposes to provide a total of 8 on-site bays in total, there will in terms of the Scheme result in a shortfall of 16 on-site bays.

The applicant has stated that none of the residents of the development are able to drive, and that it is only carers and occasional visitors would require car parking facilities.

There is evidence for this claim in that the proposed development will mirror the existing development on Lyneham Place in terms of land-use. Several site inspections have revealed that the 6-car parking bay is not used and that the 4 existing bays for the 10 room facility on Lyneham Place are adequate. The proposed addition is for a 6 bedrooms facility and if this is run along the same lines as the adjoining facility, the 4 bays proposed would be considered adequate to meet the parking needs of this facility.

It is also worth noting that if the use of the facility where to change and additional parking was required, there is adequate space within the front setback areas of Lyneham Place and Broadway for at least an additional 8 bays or more if the current layout was redesigned.

Subject to a condition being imposed requiring the landowner to provide additional parking bays if the Town receives verifiable complaints regarding a parking shortfall the application is supported.

OFFICER RECOMMENDATION – ITEM 10.5

That Council grants planning consent for the alterations and additions at Lot 500 (No. 7) Lyneham Place, Bassendean, subject to the following conditions:

1. The issue of a building licence prior to the commencement of any on site works;

2 A detailed landscape plan being submitted with the application for a building licence which shows the location and type of existing and proposed trees and shrubs and lawns to be installed, and natural landscaping areas to be retained, in accordance with the approved plans;

3 The street verge adjacent to the lot 500 being landscaped and maintained to Council's satisfaction;

4 The landscaping plan shall include details of the proposed watering system to ensure the establishment of species and their survival during the hot, dry summer months. Council encourages landscaping methods which do not rely on reticulation. Where reticulation is not used, the alternative method should be described;

5. All stormwater being retained on site;

6. The issue of a building licence prior to the commencement of any on-site works;

The buildings hereby approved shall not be occupied until all of the conditions of planning consent have been complied with to the satisfaction of the Manager Development Services, unless the applicant has entered into an agreement with Council to comply with those conditions within a specified period;
In the event that a shortfall in on site parking develops due to the use of the site, the applicant shall provide sufficient additional on site parking bays to the satisfaction of Council; and
Prior to the issue of a building licence, the applicant shall lodged a notification under Section 70A of the Land Administration Act on the title of the land, advising purchasers of the site, that the current development has a shortfall in parking that may influence the permissibility of future uses on the site.

10.6 Bassendean Local Studies Collection Management Committee Meeting held on 6 November 2008 (Ref: GOVN/CCLMEET/3 - Allan Caddy)

Report Summary

The Committee recommended that a copy of the Annual Library Lecture be generated in DVD format and distributed to all six primary schools within the Town (LSC - 1/11/08 refers).
The Committee recommended that copies of the Annual Library Lecture be made available to the public on request at cost (LSC - 2/11/08 refers).
The Committee dealt with standard business including the Local Studies Librarian’s Report (LSC - 3/11/08 refers).

At its meeting of 6 November 2008. The BLSCMC discussed the matter of making the Local Studies Collection more accessible to the community and resolved that providing a copy of the successful and informative 2008. Inaugural Annual Library Lecture (in DVD format) to each of the Town’s Primary Schools would be of value and a welcome resource for the schools.

The Committee also resolved to make the DVD available for people wishing to obtain a copy and that these copies would be provided by the Local Studies Collection at cost.

The Committee also dealt with the Local Studies Librarian’s Report which included a list of potential candidates for the Oral History Programme

OFFICER’S RECOMMENDATION – ITEM 10.6

That:

1. Council approves that DVD copies of the Annual Library Lecture to be generated and distributed to each of the six primary schools in the Town;

2. Council approves that DVD copies of the Annual Library Lecture be made available on demand to the public , with the costs being recovered through a charge; and

3. The report on a meeting of the Bassendean Local Studies Collection Management Committee held on 6 November 2008 be received.

10.7 Financial Statements for the Period Ended 30 September 2008 (Ref: G042 – Michael Costarella, Director Corporate Services)

Report Summary

Council is requested to receive the Financial Reports for the period ended 31 October 2008.
The Summary of Financial Activity shows the YTD operating income is 7.84% more than the budget and the expenditure is 3.73% more than the 2008/09 YTD budget.
The Statements provide a comparison between actual and budget income and expenditure on year to date basis.
The Notes accompanying the statements provide a detailed breakdown of the amounts.
Council resolved (OCM- 21/2/07) to receive a summary debtor information. Debtors report states that debts of >90 days are $ 52,904.28; > 60 days are $ 16,001.01 > 30days are $49,679.37, and current debts are $233,730.95. (Note: the current debtors outstanding includes a Main Roads claim of $228,115).

PURPOSE

The Local Government Financial Management Regulations, Clause 34 (1) (a), require that a monthly financial report be presented to Council in a form and manner preferred by the Council. A monthly financial report, which clearly shows a comparison of the budget estimates with the actual revenue and expenditure figures for the year to date, is provided as a separate attachment.

Council’s Policy 1.5.4 requires that an investment report be provided to Council each month, and this is provided with the monthly financial report.

The Local Government (Financial Management) Regulations 1996 at Section 13 (4) require a statement of outstanding creditors’ accounts to be reported monthly.

Council has resolved (OCM - 21/02/07) that the CEO be requested to include a summary of outstanding debtors in future Treasurer’s Reports. This summary is included in the report.

BACKGROUND

The regulations require that the following statements be presented to Council on a monthly basis including:

Statement of Financial Activity- (this provides the income and expenditure for operating and non- recurrent as well as showing the amount of funds required from rates).
The Statements provide details of:

Acquisition and Disposal of Assets
Information on Borrowings
Reserve Funds
Net Current Assets ( Surplus/ Deficit)
Rating Information
Trust Funds

Balance Sheet- (This provides the current and non current assets and liabilities as well as the details of Council’s equity). The notes verify the amounts included in the Balance Sheet.
Operating Statement – (This is provided to reflect the income and expenditure by nature and type).
A monthly financial report shows the income and expenditure by Business Unit is also attached.

RELEVANT LAW AND POLICY

Financial Management Regulations and the Local Government Act 1995

SUSTAINABILITY & CORPORATE PLAN ALIGNMENT

Sustainability is defined in the State Sustainability Strategy (2003) as meeting the needs of current and future generations through an integration of environmental responsibility, social advancement and economic prosperity.

Economic Vitality & Financial Considerations: To encourage economic prosperity in the Town and Region; and to manage the Town’s assets and infrastructure in an effective and efficient way.

Leadership and Best Practice: To strengthen the Town’s position as an innovative, viable and independent “best practice” local government.

The reporting requirements provide Council with a comparison between budget and actual income and expenditure as well as the funding requirements and movements for the reporting period

RISK MANAGEMENT

The Director Corporate Services cannot identify any risks associated with the reporting requirements.

OFFICER RECOMMENDATION – ITEM 10.7

That:

1. The Financial Reports for the period ended 31 October 2008, be received:

2. The Investment Report for the period ended 31 October 2008, be received;

3. The Statement of Outstanding Creditors’ accounts in the amount of $350,234.65 for the period to 31 October 2008, be received; and

4. The Statement of Outstanding Debtors’ accounts in the amount of $352,315.61 as at 31 October 2008, be received.

10.8 Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)

Regulations 11, 12 and 13 of the Local Government (Financial Management) Regulations 1996 requires payments made to be presented to Council and recorded in the Minute Book.

Accordingly, cheques drawn and EFT payments made for the period to 18 November 2008, as presented in the attachment sent under separate cover, are presented in accordance with the following recommendation.

OFFICER RECOMMENDATION - ITEM 10.8

That vouchers:

82493-82542 Municipal Fund – Commonwealth Bank

5833-5836 Trust Fund

3593-3891 Municipal Fund – EFT Vouchers

totalling $1,438,537.52 for payment.

10.9 Determinations Made by the Manager Development Services and Reported to Council (Ref: G1018 - Brian Reed, Manager Development Services)

The Manager Development Services made the following planning decisions under Delegated Authority since those reported to the last Council meeting:

Development Applications

Applic No	Description	Address
2008-97	COLOURBOND PATIO	UNITA/9 LORD STREET, BASSENDEAN 6054
2008-117	SECOND UNIT AT REAR OF PROPERTY	242 MORLEY DRIVE, EDEN HILL 6054
2008-134	SINGLE STOREY DWELLING	23 DEVON ROAD, BASSENDEAN 6054
2008-136	TWO STOREY DWELLINGS (X 2)	91 WHITFIELD STREET, BASSENDEAN 6054
2008-146	PROPOSED ADDITIONS TO EXISTING DWELLING	19 KATHLEEN STREET, BASSENDEAN 6054
2008-157	SINGLE STOREY DWELLING	62 BROADWAY, BASSENDEAN 6054
2008-160	WAREHOUSE - STOREROOM & OFFICE	340 COLLIER ROAD, BASSENDEAN 6054
2008-161	SINGLE STOREY DWELLING	91 PROSPECTOR LOOP, BASSENDEAN 6054
2008-167	INSTALLATION OF SATELLITE DISH	37 GERALDINE STREET, BASSENDEAN 6054
2008-168	ALFRESCO, POOL & GYM	10 RIVER STREET, BASSENDEAN 6054
2008-170	PATIO	69 SCADDAN STREET, BASSENDEAN 6054
2008-172	UPGRADE EXISTING HOUSE FOR GROUP DEVELOPMENT	55 EILEEN STREET, BASSENDEAN 6054
2008-173	SINGLE STOREY DWELLING	48 MARGARET STREET, ASHFIELD 6054
2008-174	ATTACHED, GABLE PATIO	37 IRELAND WAY, BASSENDEAN 6054
2008-176	GABLE ROOF PATIO	8 PARNELL PARADE, BASSENDEAN 6054
2008-177	2 X SINGLE STOREY DWELLINGS	51 IDA STREET, BASSENDEAN 6054
2008-178	FLAT ROOF PATIO	30 FAULKNER WAY, EDEN HILL 6054
2008-179	SINGLE STOREY DWELLING	21 PARNELL PARADE, BASSENDEAN 6054
2008-183	FOOD PREPARATION LAYOUT	47-71 OLD PERTH ROAD, BASSENDEAN 6054
2008-184	NEW DWELLING	52 WHITFIELD STREET, BASSENDEAN 6054
2008-185	WEIGHT LOSS CLINIC	47-71 OLD PERTH ROAD, BASSENDEAN 6054
2008-186	STORAGE SHED	96 SECOND AVENUE, BASSENDEAN 6054
2008-187	GABLE ROOF PATIO	UNIT 10/20 IVANHOE, STREET BASSENDEAN 6054
2008-191	INSTALLATION OF A TRANSPORTABLE CLASSROOM	2721LOC IVANHOE STREET, EDEN HILL 6054

2008-192	CARPORT	85 GUILDFORD ROAD, BASSENDEAN 6054
2008-193	CARPORT	34 CYRIL STREET, BASSENDEAN 6054
2008-195	TEMPORARY ERECTION OF A ROOF TOP BALLOON	7401LOC OLD PERTH ROAD, BASSENDEAN 6054
2008-196	NEW RESIDENTIAL DWELLING	UNIT C 2 IOLANTHE STREET, BASSENDEAN 6054
2008-199	DOME ROOF PATIO	33 PADBURY WAY, EDEN HILL 6054
2008-200	GABLE ROOF PATIO	UNIT 1 8 PROWSE STREET, BASSENDEAN 6054

Subdivision Application

138297

8 LOT SUBDIVISION

LOT 9001 MAY HOLMAN DRIVE, BASSENDEAN 6054

OFFICER RECOMMENDATION – ITEM 10.9

That Council notes the decisions made under delegated authority by the Manager Development Services.

10.10 Implementation of Council Resolutions

At the Ordinary Council meeting held in April 1998, it was resolved that an ongoing report be presented each month detailing the status of Council resolutions.

The following table details those resolutions of the Council that are currently in the process of being implemented.

Issue ID	Assigned To	Brief Description	Action Taken
19671	Gary Evershed	OCM - 43/12/07 & OCM - 13/07/08 - New Community, Civic and Administration Centre Building	Awaiting outcome of feasibility study for Town Centre before progressing further.
21860	Gary Evershed	OCM - 21/03/08 - Notice of Motion and Update Pyrton Site	Written to Minister for Planning seeking an appointment for a delegation to inform the new Minister of the Town’s position.
22876	Gary Evershed	OCM - 58/5/08, OCM - 40/04/08 - Union Collective Agreement	Order issued in the AIRC on 10 November - EBA now enforce. Recommend deletion.
22877	Gary Evershed	OCM - 42/04/08 - Swan Districts Football Club - Proposal to Fast Track the Redevelopment of Bassendean Oval	SDFC CEO informed of Council’s decision at a recent meeting with the ACEO. ACEO to write to the other party informing the Town wishes to remain an option.
23829	Gary Evershed	OCM - 29 & 30/5/08 - Proposed Sale of the Masonic Hall in 2008/09	To be actioned in November/December.
24533	Gary Evershed	OCM 32/6/08 - Notice of Motion - Grants from State and Federal Governments	Due to CEO appointment process, the report will be delayed by a month or so.
24535	Gary Evershed	OCM - 35/6/08 & 42/7/08 - Notice of Motion - Eden Hill Shopping Centre	Letter sent to the new Minister seeking an appointment.
25062	Gary Evershed	OCM - 45 & 46/7/08 - Application of the Code of Conduct for Councillors	Peer Support Group process proposed for mid December.
21881	Graeme Haggart	OCM - 44/03/08 - Swan Districts Football Club Inc Licence Agreement	Last Wednesday, the ACEO, ADCD & MLS met with CEO SDFC on a range of issues including the outstanding licence. The meeting was constructive and positive.
22867	Graeme Haggart	OCM - 30/04/08 - Notice of Motion, Cr Pule: Survey to Family Services	Considered by the Children & Family Services Committee at the inaugural meeting - Committee sought a report to the next meeting on the survey objectives, outcome expectations & strategy.
25834	Graeme Haggart	OCM - 9/8/08 - Petition Intersection of Broadway and Ida Street, Bassendean	All works completed other than installing islands which are subject to black spot funding for which the Town is awaiting the outcome of an application for funding.

25848	Graeme Haggart	OCM - 31/8/08 - Partnership with Shire of Wiluna	Draft MOU developed.
25854	Graeme Haggart	OCM - 52/8/08 - Review of Governance Policy 1.2.2 - Councillors’ Training and Attendance at Conferences	Report to be presented in December.
26551	Graeme Haggart	OCM - 21/9/08 - Extraordinary Election- North and East Wards until October 2009	Owner & occupier rolls updated; Candidate nominations closed; North Ward election declared. Ballot papers for East Ward being processed for delivery to Australia Post in the week commencing 24 November.
26553	Graeme Haggart	OCM - 41/9/08 - Notice of Motion - Cr Butler – Flying of Aboriginal and Torres Strait Islander Flags	Report to be presented in December/January
3309	Michael Costarella	OCM - 19/02/06 - Undergrounding Power	DCS held discussions with a representative from the Office of Energy who advised the following. The average cost per lot to provide underground power (to the meter box) is $10,500-$11,000. The cost per resident per lot would be $5,500. The round of funding for the year ended 2010/11 (Round 4) has been finalised and there is no more funds available for that round. The State Government required that 50% of the Perth metro area be provided underground power by 2010 – currently this stands at 48%. If the government funds the next round (Round 5) guidelines and submissions will be invited by end of 2009 calendar year. He is meeting with the City of Bayswater (they have had support from many Councils around the State) on Thursday to discuss COB proposal for residents to have underground power at no cost to resident. He did suggest that we write a letter indicating our interest in the Round 5 funding. The capital costs for the Ashfield area totals $6,138,000. This is based on 558 at a cost of $11,000 per lot. Council is required to fund 50% and based on $5,500 per lot, loan repayments calculated based on 6.83% interest, and over a 5 year period. In summary. it is $1307 per lot per year or $6,583 over 5 years. Eligible pensioners will be entitled to a rebate in accordance with Rebates and Deferment Act on Specified area rate, ie, if pensioner receives a 50% rebate, then amount payable would be reduced by that percentage.

11747	Michael Costarella	SCM - 13/10/06 - Review of Operational Services	Corporate Services to develop IT Vision system that will extract performance indicator data based on the Business Excellence Framework and specific to the Town's requirements.
25899	Michael Costarella	SCM2-19/7/08 - Reserve and Trust Funds Report	Staff had indicated that a report would be presented to the November 08 meeting, however, due to time constraints will endeavour to present the report to the January meeting.
26554	Michael Costarella	OCM - 42/9/08 - Notice of Motion - Cr Butler - Statutory Financial Reporting	Staff have received monthly financial reports from other local Governments and are currently reviewing these. A Report will be presented to Council in Jan/ Feb 2009.
26556	Michael Costarella	OCM - 45/9/08 - Notice of Motion – Cr Stubbs: Differential Rating	The report will form part of the First Draft of the 2009/10 budget in April/ May 2009.
17964	Simon Stewert-Dawkins	OCM 20/9/08, OCM - 13/10/07 - Success Hill Reserve Foreshore Access and Floating Fishing Platform concept Plan	On 8 October 2008 an inspection and Councillor workshop was conducted for the Foreshore Access/Floating Fishing Platform and associated rehabilitation works.
24524	Simon Stewert-Dawkins	OCM 11/7/08 - Strategic Streetscape - Policies	Public comment period for the draft Streetscape policies closed on Friday 7 November 2008. Staff are reviewing the feedback received and in the future will provide a report for Council’s consideration.
25042	Simon Stewert-Dawkins	OCM - 13/07/08 - Strategic Streetscape – Streetscape Master Plan & Recommended Tree Species Information	Public comment period for the draft Street Tree Master Plan and Recommended Tree Species Information closed on Friday 7 November 2008. Staff are reviewing the feedback received and in the future will provide a report for Council consideration.
25457	Simon Stewert-Dawkins	OCM - 18/7/08 - 11 Surrey Street – (Exploring Residential Use of c1893 & c1952 House) – Conservation Management Plan	September 2008 Museums Australia provided with a copy of the 1 Surrey Street Conservation Management Plan which includes the proposal to place a caretaker in the residence. A meeting will be arranged in the future to discuss.
25845	Simon Stewert-Dawkins	OCM 27 & 28/8/08 - Strategic Streetscape - Draft Outdoor Eating Facilities on Public Places Policy	Draft suite of streetscape policies advertised in Eastern Reporter inviting public comment. Customer Services Centre and Library have a copy of the draft Outdoor Eating Facilities in Public Places policy and the policy has been posted onto the internet. Public comment for Out Door Eating Policy closes Friday 19 December 2008.
26546	Brendan Nock	OCM - 14/9/08 - Local Biodiversity Strategy – Town of Bassendean, City of Bayswater, City of Belmont	Strategy endorsed by Council and is out for public comment until end of November 2008.

4195	Brian Reed	OCM - 8/03/06 - Consideration of Future Dedication of Right of Way No. 24 Located within the Street block Bounded by Guildford & Colstoun Roads, French and Maidos Streets, Ashfield	The Ministry of Housing has provided details showing the partial upgrading of the Right-of-Way.
4216	Brian Reed	OCM - 30/03/06 - Maylands to Guildford Transit Orientated Development Study	Councillor briefing session held on 2 September 2008.
4221	Brian Reed	OCM - 37/03/06 & OCM - 6/12/06 - Bassendean Town Centre Area Strategy	First draft of feasibility study provided to Project Control Group which has required amendments to document.
4940	Brian Reed	OCM - 8/04/06 & OCM – 6/09/06 Request for Council to Accept a Cash-in-lieu Payment Rather than Providing Open Space on Site - Lot 301; 1 Anzac Terrace, Bassendean & Proposed Residential Design Guidelines	Advice has been received that the owner disputes the valuation under the 1928 Act and the matter will be referred to arbitration if there is no agreement with the Town. The Manager Development Services has written to the applicant’s lawyers with a hope of finalizing the matter.
4950	Brian Reed	OCM - 31/04/06 & OCM-10/7/06 - Notice of Motion, Cr Klein - TPS 4A/Potential Winding up of TPS 4A	The revocation of Town Planning Scheme No 4A will be further investigated in the first quarter next year following the consideration of legal advice.
5605	Brian Reed	OCM - 8/5/06 - Proposed Closure of a Portion of Railway Parade, Bassendean	Response received from DPI advising of no objection to road closure which has been passed on to State Land Services.
10375	Brian Reed	OCM - 8/12/07 - Revised Detailed Area Plan Scaddan Street, Bassendean	Modified DAP passed to the WAPC for their endorsement.
16645	Brian Reed	OCM - 12/9/08, OCM 36/08/07 & OCM 37/11/07– Land Acquisition and Disposal within Town Planning Scheme No 4A	Applicant has been advised of Council’s decision who has requested more time to prepare his request for Council to review the decision.
25836	Brian Reed	OCM - 12/8/08 - Possible Transfer of Swan Location Lot 14072 to Rail Heritage WA	Council decision to be implemented week ending 22 November 2008.
26555	Brian Reed	OCM - 44/9/08 - Notice of Motion - Cr Butler – Retaining Trees and Natural Flora on private property	Report to be prepared for January/ February round of meetings.
26557	Brian Reed	OCM - 47/9/08 - Notice of Motion – Cr Gangell: Town Centre Zoning	Subject to a report to the November 2008 Standing Committee meeting.
13211	Christine Devereux	OCM - 17/04/07 & OCM - 53/05/08 - Unauthorised Signs Located Within Street Thoroughfares	CEO has authorised a course of action to resolve the enforcement of this matter. Course of action has been outlined and referred to the Manager Health & Ranger Services with a request for Rangers to action it.

23834	Christine Devereux	OCM - 51/5/08 - Notice of Motion - Development of Policy on Carbon Emissions	Discussions have been held with the EMRC. It was the EMRC’s view that it was premature for member Councils to commence development of a Carbon policy until the Federal & State Governments have finalized their stance on the issue. No further action at this time.
26558	Greg Neri	OCM - 50/9/08 - Tendering for Stream Services Provision	Application in the process of development.
21856	Ian McDowell	OCM - 17/03/08 - Alf Faulkner Hall – New Public Toilet and Roof	Planning approval received from WAPC on 14 September 2008. Waiting for detailed design and specifications from Designer prior to developing and advertising Tender for construction works.
21839	Kallan Short	0CM - 9/03/08 - Street – Awnings Requiring Remedial Works	Affected property owners have informed officers of works being carried out. Follow up inspections have identified works completed and works still to be done. Letter of response sent to affected persons.
26541	Kallan Short	OCM - 7/9/08 - Private Swimming Pool Inspection Program	Instruction sent to the Town's Solicitors asking them to send notice to the affected property owners, noting their authorisation to commence prosecution, providing a final 30 days to resolve the matter, including a timeframe subject to our approval and advising should they fail to act prosecution will commence without further notice.
23818	Leah Pearson	OCM - 22/5/08- Notice of Motion: Plants to Residents Program	This project is in the process of being developed.
23821	Leah Pearson	OCM - 25/5/08 - Natural Environment Policies	Officers are reviewing the feedback received on the draft Natural Environmental Polices and a report will be submitted to Council for consideration.
13749	Michael Whitbread	OCM - 6/05/07 - Unauthorised Use of Premises as Two Tenancies – Lot 232; 22 Blackthorn Road, Eden Hill – Owner: M Thiveos	The Town’s Solicitors have advised in writing that the matter was heard in Midland in late October 2008. The court found the owner guilty of a breach of the Scheme and imposed a fine of $2,000 with costs of $1,827 awarded to the Town. The Court was advised that the dual tenancy on the site had ceased. The owner has paid the fine and the costs directly to the Town. A watching brief will be kept on the property. Recommend deletion

13750	Michael Whitbread	OCM - 7/05/07 - Retrospective Planning Consent: Concrete Tilt-up Outbuilding – Lot; 759 (No. 35) Broadway, Bassendean	The owner has ignored the Town’s advice to date and employed a solicitor. A detailed letter was sent advising of the history together with a copy of the relevant planning and building approvals. The owner’s solicitor has been advised that the Town has referred the matter to McLeods to commence legal action.
16629	Michael Whitbread	OCM 12/08/07- Possible Disposal of Lot 500 Nurstead Avenue, Bassendean	After negotiating with adjoining owners and reaching an agreement on the sharing of the land, the matter was referred to the Valuer General’s Office. A valuation was received on the 20 October 2008 and forwarded to the affected landowners.
19655	Michael Whitbread	OCM - 11/12/07 - Breach of Fencing Local Law Unauthorised Solid Front Fence Lot 10; No. 11 Shackleton Street, Bassendean	The owner has not responded to the Notices issued. The Town's Solicitors are currently seeking a court date to commence prosecution.
21840	Michael Whitbread	OCM – 10/03/08 - Request for Council to Accept a Cash-in-lieu Payment Rather than Providing Open Space on Site - Lot 202, (No’s.1-5) Troy, Bassendean	The Town has been requested to provide some additional zoning information to assist with the valuation for POS purpose. A written valuation is anticipated in late December 2008.
22859	Michael Whitbread	OCM - 9/4/08 - Proposed Closure of Pedestrian Accessway (PAW) - Chesterton Road & Broadway, Bassendean	The service authorities have indicated that there are no objections to the closure. The State Land Service has provided a valuation and the owners have been advised of the costs.
2484	Michael Whitbread	OCM - 7/01/06, 10/08/06 & OCM - 9/7/07 - Obstructions in ROW No. 4 in the Block Bounded by First and Second Avenues, Walter Road and Anzac Terrace, Bassendean	Several adjoining owners have advised the Town that they are removing the obstructions as requested. In one case, due to the landowners working in the north-west, additional time has been permitting to allow contractors to be organized to relocate fences.
24522	Patrick Quigley	OCM - 9/6/08 - BIC Reserve Tennis Facilities	Manager Leisure Services and Engineering Officer met with representatives from Tennis West and Sports Dev Consultancy to request concept design for Bassendean Tennis Facilities Project. Once the design is received, quotation/tender document will be finalised and advertised to source contractor to undertake the works. It is anticipated that the project will be concluded by early/mid 2009.
25051	Patrick Quigley	OCM - 31/7/08 - Notice of Motion: Cr Butler - Ashfield Reserve Lighting	Progress on this project is delayed until after the Bassendean Planet Earth Festival in December 2008, as the Manager Leisure Services has now taken on the coordination for this event.

25054	Patrick Quigley	OCM - 34/7/08 - Notice of Motion: Cr Gangell - Biodegradable Products at Functions and Events	A trial on the use of biodegradable food packaging is occurring at the Planet Earth Festival in December 2008. A Council report to outline its effectiveness will be submitted in early 2009.
25055	Patrick Quigley	OCM - 35/7/08 - Notice of Motion: Cr Gangell - Increasing Parking Fees at Public Events	Report is included within the November 2008 SC Agenda on the feasibility of increasing parking fees at the Town's public Events. Recommend deletion.
25056	Patrick Quigley	OCM - 36/7/08 - Notice of Motion: Cr Stubbs - Ticket Gate, Steel Blue Oval Bassendean	Progress on this project is delayed until after the Bassendean Planet Earth Festival in December 2008, as the Manager Leisure Services has now taken on the coordination for this event.
25841	Patrick Quigley	OCM 18, 19 & 20/8/08 - Alf Faulkner Hall Redevelopment Feasibility Study	The Town is currently reviewing which building maintenance enhancements required at Alf Faulkner Hall can be undertaken with available funds in the 2008/09 Council Budget. Quotes will be sought for the capital works enhancements required for the Hall and referred to the 2009/10 Council Budget for consideration.
25857	Philip Baker	OCM 56, 57 & 58/8/08 - Appointment of Community Members to Children and Family Services Committee	Community members and deputies appointed to Committee. Inaugural Meeting held in October. Recommend deletion.
17968	Robert Gray	OCM - 10/02/08 - Deep Sewerage in the Industrial Area	Survey of 33 firms in old industrial area of Bassendean was carried out and 11 responses were received for a good 33% response rate. Responses were overwhelmingly in favour of deep sewerage for reasons such as cost saving, improved land values and environmental protection. In conjunction with EMRC Economic Development Officers' Group, we are now awaiting the results of the same survey which the City of Swan and the Shire of Mundaring intend to carry out. The results, when combined with the TOB data, will carry more weight with government.
26552	Robert Gray	OCM - 34/9/08 - Economic Development Advisory Committee Meeting held on 03 September 2008	Bendigo Bank to make presentation to Council at a forum on 7 Dec 08.
25853	Sharna Murton	OCM - 49 & 50/8/08 - CCTV Security Monitoring - Ranger Vehicles	Research being undertaken and a report will be presented in the near future.
23828	Sue Perkins	OCM - 28/5/08 - Proposed Town of Bassendean Flag	The Town of Bassendean flag has been sent to Flag World in Melbourne with a request for quotes to be provided on options for a new flag.

24521

Travis Moore

OCM 8/6/08 - Ashfield Soccer Club Proposed Undercover Coaches Benches

This application/proposal has recently been considered against the provisions of the Planning & Development Act 2005. The WAPC is of the view that this particular proposal does not need to be determined by the WAPC, under the provisions of the MRS. Ashfield Soccer Club advised of determination.

Recommend deletion.

OFFICER RECOMMENDATION – ITEM 10.10

That the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.

10.11 Calendar for December 2008 (Ref: G1128 – Sue Perkins, Executive Assistant)

Tue 2 Dec 5.30pm Youth Advisory Council Meeting – Bassendean Youth Services, Steel Blue Oval Bassendean

Tue 2 Dec 7.00pm Bendigo Bank Forum – Committee Room

Wed 3 Dec 10.00am Access & Inclusion Committee – Council Chamber (Crs Klein & Brinkworth)

Wed 3 Dec 6.00pm Cultural Development Advisory Committee – Council Chamber (Crs Gangell, Stubbs, Piantadosi & Butler)

Thu 4 Dec 6.00pm EMRC Council Meeting – EMRC (Crs Klein & Pule)

Fri 5 Dec 5.00pm Volunteer Appreciation Function – Bassendean Seniors’ & Community Hall

Tue 9 Dec 7.00pm Standing Committee Meeting – Council Chamber

Wed 10 Dec 7.00pm Ashfield Stakeholder Advisory Committee Meeting – Council Chamber (Crs Pule and Brinkworth, as deputy for Cr Klein)

Tue 16 Dec 7.00pm Ordinary Council Meeting – Council Chamber

Fri 19 Dec 1.00pm Councillors & Staff Christmas Lunch – Bassendean Bowling Club

Tue 23 Dec 7.00pm Special Council Meeting – Elections – Council Chamber

Wed 24 Dec – Fri 2 Jan Administration & Customer Service Offices closed. To reopen at 8.30am on Monday 5 January 2009

OFFICER RECOMMENDATION - ITEM 10.11

That the Calendar for December 2008 be adopted.

10.12 Use of the Common Seal (Ref: G0416 – Sue Perkins, Executive Assistant)

The Common Seal was not affixed to any documents during the reporting period.

OFFICER RECOMMENDATION – ITEM 10.12

That Council notes that the Common Seal was not affixed to any documents during the reporting period.

11.0 PUBLIC QUESTIONS AND RIGHT OF REPLY

12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

14.0 CONFIDENTIAL BUSINESS

14.1 Nomination - Freeman of the Town (Ref: COMR/AWADP/5 – Graeme Haggart, Acting Chief Executive Officer)

Report Summary

PURPOSE

For Council to determine what action to take in response to a nomination to grant Freeman status to a resident.

The matter is to be considered with members of the public excluded in accordance with Section 5.23(2) (b) of the Local Government Act as it relates to the personal affairs of a person.

15.0 CLOSURE

The next Standing Committee meeting will be held on Tuesday, 9 December 2008.